| Massillon City School District |
| Bylaws & Policies |
8310 - PUBLIC RECORDS
The Board of Education recognizes its responsibility to maintain the public records of this District and to make such records available to residents of Ohio for inspection and reproduction.
The Board will utilize the following procedures regarding the availability of public records. "Public records" are defined as any document, device, or item, regardless of physical form or characteristic, created or received by or coming under the jurisdiction of the Board or its employees, which is kept by the Board and which serves to document the organization, functions, policies, decisions, procedures, operations, or other activities of the District. "Public records" do not include medical records, trial preparation records, confidential law enforcement investigatory records, records of release of which is prohibited by State or Federal law, and any other exceptions set forth in Ohio Revised Code Section 149.43. Confidential law enforcement investigatory records, medical records, and trial preparation records are as defined in Ohio Revised Code 149.43.Any resident of the State may inspect and copy by hand the public records of this District during the regular business hours of the office in which such records are maintained, provided that advance notice of such intended inspection has been given the custodian of the records not less than ten (10) working days before the inspection. The Superintendent and/or Treasurer is authorized to grant or refuse access to the records of this District in accordance with the intent of this policy. The Treasurer shall have authority to make a final determination to grant or refuse access to District records in the event of any discrepancy of determination of authorization to do so.
A person may purchase copies of the District’s public records upon payment of a fee. A person who chooses to purchase a copy of a public record may request to have said record duplicated on paper, on the same medium on which the District keeps the record, or on any other medium on which the custodian of records determines that said record reasonably can be duplicated as an integral part of normal operations. A person who chooses to purchase a copy of a public record may also choose to have that record sent to him/her by United States mail within a reasonable period of time following the request, provided the person making the request pays in advance for said record as well as costs for postage and supplies used in the mailing. The number of mail requests for public records by any one person shall be limited to ten (10) per month, unless the person certifies, in writing, that said records, or information in them, will not be used for commercial purposes. No public record may be removed from the office in which it is maintained except by a Board officer or employee in the course of the performance of his/her duties.
A resident may purchase copies of the District's public records upon payment of a fee. No public record may be removed from the office in which it is maintained.
Nothing in this policy shall be construed as preventing a Board member from inspecting in the performance of his/her official duties any record of this District, except student records and certain portions of personnel records.
A School District Records Commission shall be established consisting of the Board President, Treasurer, and Superintendent of Schools in accordance with law to judge the advisability of destroying District records. The Commission shall meet at least once every twelve (12) months.
R.C. 9.01, 102.03(B), 149.41, 149.43, 1347 et seq., 3313.26
R.C. 3315.07(B), 3319.32, 3319.321
20 U.S.C. 1232g
Revised 7/6/95
Revised 6/27/00
Revised 11/18/08