Reimbursement for travel and registration expenses, exclusive of mileage and meals, incurred by personnel for any single approved out-of-district trip may be requested early by personnel in an instance where travel fare or registration costs in excess of $50, provided the request for reimbursement includes a receipt of payment by personnel for any expense and is submitted in accord with other written policy. Requests for reimbursement must be made at least one (1) full week before a Board of Education meeting if reimbursement is expected no later than the tenth (10th) of the following month after approval of said reimbursement.

If an employee who receives early reimbursement for expenses does not complete the out-of-district trip, all reimbursement shall be paid back in full to the Board within a time period to be determined by the Superintendent.