Kent City Community Schools
Administrative Guidelines

6320C1 - BIDDING

The following procedures will be followed:






The Finance Director and/or Department Head shall have the responsibility for preparing bid documents and advertising for solicitation of bids.



The technical specifications for the purchase of special equipment, materials and/or services shall be prepared by the person or department requesting the purchase and submitted to the Finance Director. Specifications must be complete and accurate to ensure that goods received conform to standards desired.



All bids at the State statute limit or more must be publicly advertised and shall carry the name and title of the secretary of the Board.



The advertisement for bids will generally be placed in local newspapers in accordance with statute. Advertisements for bids should also be placed in other appropriate publications when bidding construction projects and specialized equipment. For bonds or other borrowings, State laws relating to publication shall govern public advertisements.



Bid Opening



All bids whether invitational or publicly advertised shall be opened publicly at a specified time and place.



Generally, bids shall be opened and read at the central office. Bid openings shall be attended by at least two (2) individuals who are District employees, one of whom should be either the Finance Director or the Superintendent.



The Finance Manager, along with the person directly involved in the purchase, shall evaluate the bids and recommend purchases, unless otherwise determined by the Superintendent and/or the Board and/or prohibited by law.



Bid Awards


Award of bids shall be as follows:


The Superintendent may direct the awarding of all bids within budget allocations.



Cooperative Bids


Participation in cooperative purchasing/bidding arrangements with other schools, governmental units are permitted providing they satisfy the District's bidding requirements.

© Neola 2011