Kent City Community Schools
Administrative Guidelines
 

6320B1 - PREPARING PURCHASE ORDERS

When completing a purchase order request, please use whichever of the following procedures is appropriate.

 

A.

Requisitions

 
 

Complete all areas of requisition as required by electronic accounting program.

     
 

Electronic Approval by Department Head/Building Administrator and Finance Director

Requisition will not be converted to a PO without all electronic approvals.

 

** Priced Per

This helps the supplier know the origin of the pricing information, e.g. from their most recent, an estimated price, or a direct quote from a representative.

 
 

B.

Telephone/Online Orders to Vendors

 
   

Call accounts payable clerk to obtain purchase order number after requisition has been entered and approved.

If the item(s) is to be kept, please receive electronically in accounting program.

© Neola 2013