Kent City Community Schools
Administrative Guidelines




The Spectrum Hospital is hereby designated as the official location for emergency treatment and for physical examinations required by the Board of Education of the District.



Each staff member must notify his/her supervisor before leaving the District.



Appointments are not needed.



If a return/follow-up visit is necessary, the staff member will be given a Return Form with a copy to the School District.



When the treatment provider determines that the staff member may return to work, they will advise the Personnel Office of the return date and restriction, if applicable.



If a staff member is injured on-the-job, the accident must be reported within twenty-four (24) hours to the immediate supervisor who will, in turn, report the accident to the central office.



The central office will inform the insurance carrier, according to the guidelines, of any Workers' Compensation claims.



When an injured staff member leaves the job site, the supervisor will inform the central office.

Employees will be notified of the results of the medical examination upon receipt. Any and all reports of such examination will be maintained in a separate confidential file in accordance with the Americans with Disabilities Act and the Genetic Information Nondiscrimination Act (GINA). In the event of a report indicating that the candidate is not qualified to perform the essential functions of the position, with or without reasonable accommodation, the Superintendent will make a recommendation to the Board of non-employment. The Superintendent or his/her designee may discuss the results of the report with the healthcare provider who performed the medical examination prior to the Superintendent making a recommendation to the Board.

Information from examinations required of any employee will be handled in the same manner.

28 C.F.R. Part 35
29 C.F.R. Part 1635
42 U.S.C. 12131, et seq. (The Americans with Disabilities Act of 1990)
42 U.S.C. 2000ff et seq., The Genetic Information Nondiscrimination Act
45 C.F.R. Parts 160 and 164, et seq. (Health Insurance Portability and Accountability Act (HIPAA) Privacy Rule)

© Neola 2011