John Glenn School Corporation
Administrative Guidelines
 

8500B - MEAL CHARGE ACCOUNTS PROCEDURES

In accordance with School Board policy, the Superintendent requires School Corporation Food Service personnel to comply with National School Lunch Program standards and establishes these procedures to govern meal charge accounts.

Cafeteria purchases may be prepaid into individual food service accounts before meal service begins or paid as they receive meals. Prepayments into individual food service accounts may be made with cash or check, made out to JGSC, or online through the "My School Bucks" program. Payments may be made at any time.

The only deductions made from prepaid accounts will be for the purchase of meals or other allowable food purchases in the cafeteria.

In accordance with School Board policy, a student may charge for meals if his/her account has an insufficient balance to cover the charge. However, no account will be allowed to exceed a significant negative balance of $7.00 as established in School Board policy.

Staff members and adult community residents shall not be permitted to charge meals.

A student whose account has a significant negative balance may not charge or purchase "à la carte" items, including extra main course entrées.

If a student has a significant negative lunch account balance, s/he shall be provided an alternate meal at a reduced price recommended by the Superintendent and approved by the Board, and his/her parent(s) shall be contacted to collect the outstanding charges. The alternate meal will be a low-cost alternative to the regular reimbursable meal and shall meet USDA nutritional standards or the Smart Snacks in Schools Regulations so that it qualifies for reimbursement under the National School Lunch/Breakfast Program.

Parents will be initially notified by email of a negative balance in their studentís account daily. Negative balances are expected to be corrected upon the notification by school authorities. The Food Service Director will be responsible for making this initial notification to parents.

If an account balance remains negative (5) five days after the initial notification, the Food Service Director will contact the building Principal to contact the parent for payment.

If the negative balance is not brought to a positive balance within five (5) days of these efforts, the Corporation will take action to collect the unpaid debt by means of other legal methods deemed necessary by the Corporation.

Debts which remain uncollectible after all of the above efforts have been made shall be classified as bad debt and may be removed from accounts receivable in accordance with Board Policy 6151.

If a student withdraws or graduates from the Corporation and has a positive balance of less than $10, the balance may be receipted into the school lunch fund where the school lunch program funds are maintained unless the parent requests a refund. If a student withdraws or graduates with a positive balance greater than $10. The parents and/or student shall be notified by mail and given the option of receiving a refund within thirty (30) days. If no response is received within thirty (30) days, the account will be closed, and the funds will no longer be available. Unclaimed balances will be transferred to the school lunch fund where the school lunch program funds are maintained.

If a student repeatedly comes to school with no lunch and no money for lunch, the Food Service Manager will notify the principal as this may be a sign of abuse or neglect and proper authorities may be contacted.

Approved 9/26/17

© Neola 2017