John Glenn School Corporation
Administrative Guidelines
 

7540.06 - STUDENTSí PROPER USE OF CORPORATION-ISSUED E-MAIL ACCOUNT

Students assigned a school email account are required to utilize it for all school-related electronic communications, including those to staff members and individuals and/or organizations outside the School Corporation with whom they are communicating for school-related projects and assignments. Further, as directed and authorized by their teachers, students shall use their school-assigned e-mail account when signing-up/registering for access to various online educational services, including mobile applications/apps that will be utilized by the student for educational purposes. All use of Corporation-issued student e-mail accounts must be for educational/school-related purposes only.

E-mail sent through the Corporationís network and using the Corporationís e-mail system/provider may be retained indefinitely and is subject to monitoring as set forth in Board Policy 7540.03.

The following procedures are established so that the Corporationís e-mail and Internet capabilities are not compromised, and e-mail messages are maintained in accordance with State and Federal law.

OPERATIONAL CONSIDERATIONS:

 

A.

Types of E-Mail Prohibited

     
 

1.

General Rule: Do not put anything in an e-mail that you would not want seen on the front-page of the local newspaper.

   
 

2.

Do not subscribe to the following through your Corporation e-mail account:

   
 

a.

daily jokes

   
 

b.

daily horoscopes

   
 

c.

daily recipes

   
 

d.

vacation information

   
 

e.

similar items of information or amusement.

   
 

Please use your own personal e-mail account for such items.

   
 

3.

Do not respond to chain letters via your Corporation e-mail account. These letters often come from outside sources, which increase the risk of e-mail based virus infection. Such e-mails multiply exponentially and cost the Corporation in terms of time, money and resources.

     
 

B.

Proper Use of the Distribution Lists in the Corporationís Global Address Book

   
 

1.

Generally, students should address their e-mails to a specific person(s).

   
 

2.

When using a class/club/athletic team/organization-wide distribution list, all members of the class/club/athletic team/organization should be intended targets. Distribution lists are to be used only when it is necessary to convey information to every member of a group. This includes all distribution lists.

     
 

3.

It is your responsibility to know to whom your information will be sent if you choose to utilize a class/club/athletic team/organization-wide distribution list.

Approved 9/26/17

© Neola 2017