John Glenn School Corporation
Administrative Guidelines
 

6320C1 - BIDDING

The following procedures will be followed:

 A.Preparation

  1.The Superintendent shall have the responsibility for preparing bid documents and advertising for solicitation of bids.

  2.The technical specifications for the purchase of special equipment, materials and/or services shall be prepared by the person or department requesting the purchase and submitted to the Superintendent. Specifications must be complete and accurate to ensure that goods received conform to standards desired.

  3.All bids of $25,000 or more must be publicly advertised and shall carry the name and title of the secretary of the Board.

  4.The advertisement for bids will generally be placed in local newspapers in accordance with statute. Advertisements for bids should also be placed in other appropriate publications when bidding construction projects and specialized equipment. For bonds or other borrowings, State laws relating to publication shall govern public advertisements.

  5.Bid security is required for all bids $25,000 or over.

 B.Bid Opening

  1.All bids whether invitational or publicly advertised shall be opened publicly at a specified time and place.

  2.Generally, bids shall be opened and read at a pre-determined, advertised site either by the Board or by a bid committee selected by the Board.

  3.The Board shall determine who, along with the person directly involved in the purchase, shall evaluate the bids and recommend purchases.

 C.Bid Awards
  All bids shall be awarded by the Board.

 D.Cooperative Bids
  Participation in cooperative purchasing/bidding arrangements with other schools and/or governmental units is permitted providing they satisfy the Corporation's bidding requirements.