John Glenn School Corporation
Administrative Guidelines


The following guidelines are to be followed for any activity that involves fundraising by students and from students.

In any fundraising activity involving students, the following conditions must be met:

 A.For any fundraiser by student groups or organizations that involves the sale to students of food items and/or beverages to be consumed on campus, the food and/or beverages items to be sold must comply with the current USDA Dietary Guidelines for Americans.

 B.Any fundraiser by student groups or organizations that involves the sale to students of food items and/or beverages to be consumed on campus must be conducted only from thirty (30) minutes following the close of the last lunch period until the end of the school day.

 C.Minimal instructional time is to be used to plan, conduct, assess, or manage a fundraising activity unless such an activity is part of an approved course of study.

 D.Fundraising activities conducted in a school or on School Corporation premises are not to interfere with the conduct of any co-curricular or extra-curricular activity. Students involved in the fundraiser are not to interfere with students participating in other activities in order to solicit funds.

 E.Student participation in fundraising activities conducted by school-related groups of which they are not members must be voluntary and must be approved by the student's teacher or counselor to ensure that participation will not affect adversely his/her school work and other school responsibilities.

 F.No student of any age may participate in off-Corporation fundraising activities without proper supervision by approved staff or other adults.

 G.In accordance with Board policy, each fundraising activity must be approved by the principal if occurring on Corporation premises and by the Superintendent if occurring off Corporation property. (See Form 5830 F1.) In order to be approved, the group leader or advisor is to submit a proposal in advance of the event so that all fundraising efforts may be coordinated so as not to burden or be a nuisance to students, faculty, parents, or the community.

 H.Contracts with outside suppliers for merchandise to be sold in a fundraising activity are to be reviewed by the principal and signed by the staff member in charge who is personally responsible for the merchandise and monies collected. The contract must specify that any merchandise which is unsold and is resalable can be returned for full credit. The Corporation will not be responsible for any unsold merchandise that cannot be returned to a supplier for credit for any reason.

 I.The staff member in charge should establish procedures to ensure that all merchandise is stored, distributed, and accounted for properly.

 J.Upon completion of a fundraiser, a final report is to be submitted to the principal within fifteen (15) days. (See Form 5830 F3) The report should state:

  1.cost of items or merchandise;

  2.amount of money projected and amount of money raised;

  3.any differences between the actual activity and the planned activity;

  4.any problems that occurred and how resolved;

  5.when and where funds were deposited;

  6.if merchandise was involved, how many items were offered for sale, how many sold, the amount of money collected, and the disposition of any unsold items.

 K.No staff member is to accept any special gifts or bonuses of more than nominal value offered by an outside supplier or vendor for any reason or purpose.

 L.Fundraising activities will not be permitted if they interfere with the Corporation's educational program on nutrition.

 M.No house-to-house canvassing is allowed by any student for any school or school-related purpose.

 N.If an activity involves the students providing a service in return for money, such as a car wash, a member of the professional staff shall supervise the activity at all times. His/Her responsibility is to ensure the service is provided in a proper manner and also the safety and well-being of the students and the property of both the purchaser and the owner of the site.

 O.Any fundraisers that require students to exert themselves physically beyond their normal pattern of activity, such as "runs for .....", must be monitored by a staff member who has the necessary knowledge and training to recognize and deal appropriately with a situation in which one or more students may be over-extending themselves to the point of potential harm.

All crowdfunding activities are subject to Policy 6605 and any administrative guidelines adopted by the Superintendent to implement Policy 6605.

Revised 2/21/17

© Neola 2016