John Glenn School Corporation
Administrative Guidelines

2340B - CORPORATION SPONSORED TRIPS(Co-Curricular and Extra-Curricular)

These trips include athletic trips and are considered part of the total educational program of the Corporation but not part of a course of study. The following general procedures are to be followed for all such trips.

 A.All requests shall be submitted to the principal on the Trip Request Form 2340 F4 in advance of the scheduled trip with the names of all staff members and/or chaperones who will accompany the students.

 B.The description of how any finances connected with the trip will be handled must be attached to the trip request form.

 C.Parental Consent Forms must be returned to the administration before the trip. No student will be allowed to go on the trip unless this form is returned to the administration with the parent's signature. A blanket authorization may be obtained for trips that will consist of a series of trips during the school year. If the student will be unsupervised during certain portions of the trip, Form 2340 F2A must be signed and returned prior to the trip. No student will be allowed to participate if the parental consent form is not received prior to the trip.

 D.For every trip there must be a ratio of teachers and chaperones to students as determined by the principal.

 E.The list of participating students should be provided to the principal's office prior to the trip.

 F.For trips that can be completed before the end of the school day, the following procedure is to be used. If it becomes necessary to take a student to a hospital for emergency treatment, contact the nearest hospital or local law enforcement agency. Call the school office, or if after hours, the school's emergency number and request the secretary or emergency person to fax the student's Emergency Medical Authorization Form to the hospital right away. Be sure to provide the name and location of the hospital, and if possible its telephone or fax number. The secretary or emergency person is responsible for obtaining the hospital's fax number, if not provided, and for ensuring that the EMA Form reaches the hospital immediately.

The secretary or emergency person should then contact the parents, if possible, and inform them of the situation.

 G.A copy of AG 5771, Search and Seizure, is to be provided to the person in charge of the trip for his/her use if a search of a student's possession becomes necessary.

 H.Permission may be denied for any one of the following reasons:

  1.failure to comply satisfactorily with pretrip requirements

  2.excessive cost or inadequate funds

  3.excessive number of students taking trips on that particular day

  4.lack of availability of transportation

  5.inadequate provision for student safety and welfare

 I.Co-curricular and extra-curricular trips are discouraged during the school day.

 J.Any problems that arise during the trip should be brought to the attention of the principal immediately upon return.

 K.At least one (1) staff member is to remain at the school after the return trip until all students have been picked up.

 L.In the event of any emergency during a trip, the bus driver should contact appropriate persons from his/her emergency list and the teacher in charge should contact the principal.