In order to protect the educational programs of the schools from undue disturbance, each principal shall establish rules and procedures for visitors which shall include the following:
| | A. | Persons, who do not have students enrolled in the Hudson City Schools, wishing to visit one or more schools are to make arrangements in advance through the communications office of each school to be visited.
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| | B. | Every visitor to a school must register at the school office. Sign-in lists showing name, time, person visiting, and time departing shall be maintained by the office. Any person who does not register with the school office is on school property illegally and should be asked to identify himself/herself properly or to leave the school grounds. If the visitor refuses to leave the school grounds or creates any disturbance, the building principal should request aid from the Hudson City Police Department.
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| | C. | No visitor may see a student in school unless it is with the specific approval of the principal. If an emergency situation requires that a student be called to the office to meet with a visitor, a member of the administrative staff must be present during the conference. A student is never to be permitted to leave the school with anyone who is not clearly identified as his/her parent or an appropriately authorized person.
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| | D. | Students may not bring guests to school unless permission to do so has been granted by the principal.
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| | E. | Parents, other than those who have been asked by a teacher to be in the classroom, who wish to observe learning activities taking place in their child's classroom are to confer, in advance, with the principal and the teacher and state the purpose of the visitation. All visits must be approved by the principal in advance.
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| | | It is important that each parent understands that because classroom visitations can be distractive to the students, the following guidelines have been established:
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| | F. | Copies of instructional materials being used by the students or teacher may not always be immediately available during the visitation.
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| | G. | Any comments made by individual students are to be maintained in confidence by the visitor to the activity.
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| | H. | If a parent or other visitor wishes to tape record a conversation or meeting with a teacher or the principal, s/he should request permission from the teacher or principal. If the teacher or principal wishes to record a conversation with a parent or other visitor, s/he is to inform that person that the conversation is being recorded before the conversation begins. Federal law allows a parent to record an I.E.P. and, if the parent does record, the District should record the conference also.
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| | I. | Any comments or concerns are to be discussed with the teacher before or after the school day when students are not present.
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| | | Visitors are to be encouraged to meet with the principal and teacher during noninstructional hours to discuss the observation and to obtain answers to their questions.
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If upon your visit, you need some kind of accommodation, please contact the principal.