Hartford Union High School District
Administrative Guidelines
 

8600 - TRANSPORTATION

The following guidelines are established to implement Board of Education policy on transportation.

 

A.

Administrative Responsibilities

 
 

The Supervisor of Buildings and Grounds is responsible for the planning, operating, and maintenance of all District vehicles. Included within this scope of responsibility are:

 
 

1.

supervising and analyzing vehicle maintenance programs;

 
 

2.

transportation budgets;

 
 

Quality transportation services require cooperation and effective cmmunication with the principal who shall be responsible for:

 
 

1.

supervision at bus loading and unloading zones;

 
 

2.

communication to parents or guardians and students concerning student behavior, safety, schedules, and the like;

 
 

3.

adjudication of all behavior problems;

 
 

4.

enforcement of traffic regulations on the school site;

 
 

5.

communication about overcrowding and unsafe conditions or practices to the Transportation Contractor.

 
 

B.

Bus Conduct

 
 

1.

Parents or guardians are to be informed that school bus transportation is a privilege and not a right and that the bus driver is the sole authority on the bus while students are being transported.

 
 

2.

Parents or guardians are also to be informed that they are responsible for:

 
 

a.

the safety of their child while going to or from the bus stop and while waiting for the school bus;

 
 

b.

their child being at the bus stop at least five (5) minutes prior to scheduled pick-up time;

 
 

c.

damage by their child to school buses, personal property, or public property;

 
 

d.

informing their children of the rules of conduct and behavior for riding on the buses.

 
 

3.

Parents may be provided with the names of the bus drivers that transport their children if the parent or guardian makes a written request to the district for the information.

 
 

4.

Students are expected to conduct themselves in a proper manner at bus stops. The District will not enter into disputes involving parents and/or students concerning matters that take place prior to the student boarding the school bus, or after the student has disembarked from the bus on his/her way home.

 
 

5.

A change in a student's regular assigned bus stop may be granted for a special need, if a note from a parent is submitted to the Transportation Contractor the reason for the request and the duration of the change and the principal approves.

 
 

6.

A permanent transfer to another route or bus stop for morning pick-up and/or afternoon drop-off will only be made upon the approval of the Transportation Contractor.

 
 

7.

Students shall cross all streets at least ten (10) feet in front of the school bus and after the driver has signaled the student that it is all right to do so.

 
 

8.

For the safe operation of the school bus, noise on buses shall be kept at a minimum with students speaking in reasonable conversation voices. Students must be quiet at railroad crossings and other danger zones as designated by the bus driver.

 
 

9.

The following cargo is forbidden to be transported on a school bus: pets, alcoholic beverages, drugs, ammunition, explosives, firearms, knives, or any other dangerous materials or objects. If there is a question on the transportation of a particular item, the principal should be consulted.

 
 

C.

Student Surveillance

 
 

In accord with Board policy, the Transportation Contractor may install the appropriate equipment for video-taping the interior of the buses while transporting students. S/He should follow the District's purchasing practices in obtaining such equipment and abide by the following guidelines for the use of such equipment:

 
 

1.

Arrange for the installation of a box in a location on each bus that will allow for the camera to record all students.

 
 

2.

Develop a plan whereby the camera(s) is installed in the box on a rotating basis and so students are not aware of the installation.

 
 

3.

Record the date, time, and bus number of each video tape and maintain the tapes in a secure location for a period not to exceed the school year.

 
 

4.

Establish a procedure whereby no one observes a tape without the prior authorization of the appropriate principal who shall ensure that any observation is done only by those who are authorized to view student records and is conducted in accord with AG 8330 - Student Records.

 
 

Any disciplinary action resulting from the use of the video tapes shall be determined by the appropriate principal who shall ensure that due process is provided to the students involved, in accordance with Board policy and administrative guidelines relating to discipline. Any use of photographs obtained through the use of video tapes shall be in accordance with Federal and State law.

 
 

The Transportation Contractor shall be responsible for reviewing the tapes for the purpose of assuring that bus safety procedures are being followed properly and the buses are being operated in accord with District guidelines and State law.

 
 

D.

Special Services

 
 

In compliance with Board policy, the transportation services may be provided for field trips, co-curricular trips, and extra-curricular trips, including athletics.

Transportation may be provided on weekends and holidays to District students who are participating in approved School District programs which are under the supervision of professional staff members.

Distance

Transportation will be provided for all resident students living two (2) miles or more from the high school building, provided that the student lives outside the City of Hartford limits.

When necessary, students are expected to walk up to one-third (1/3) of a mile in order to board a bus. The distance of one-third (1/3) of a mile is measured from the intersection of the student’s driveway to the pickup location on a government controlled road.

Safety will be a factor in the walking distance required when conditions warrant. The required walking distance shall be waived whenever the government controlled road is declared an exceptionally hazardous road for students to walk on. The relative safety of a road will be determined by the sheriff or other County-designated individual.

Students riding late buses are expected to walk up to a distance of one and one-half (1 ½) miles when necessary.

Routes will be designated by the Business Manager. Ordinarily, the business manager will construct them cooperatively with a representative of the bus company.

Disabled Students

Transportation shall be provided disabled students attending classes outside of the District.

Transportation shall be provided disabled students living within the City of Hartford limits.

The required walking distance shall be waived for disabled students.

Transportation for Public Grade School Students

Grade school students shall be permitted to ride the high school buses provided that bus riding space is available and route length is not greatly affected.

The required walking distance shall be the same for grade school students as for high school students.

The elementary school districts shall reimburse the high school district for all expenses incurred transporting their students.

Private School Transportation

Resident grade school students who attend private grade schools within the boundaries of the high school district will be transported to those schools.

Private schools must establish attendance boundaries consistent with State legislation to avoid overlapping attendance areas.

Private grade school students will be transported if they reside one (1) mile or more from the school.

Private high school students will be transported if they resident two (2) miles from the school.

When necessary, private school students are expected to walk up to one-third (1/3) of a mile in order to board a bus.

The elementary school districts have the option of providing transportation to those grade school students living in their districts who attend private schools.

The elementary school districts shall reimburse the high school district for all expenses incurred in transporting their students to private schools.

The School District will provide late buses for students who participate in co-curricular activities after classes end.

Pick-up points for District bused students require constant evaluation. When parents take issue with these pick-up points a specific guideline must be used. In order to consistently evaluate areas where a student of the Hartford Union High School District may face an unusual street or road hazard, the following criteria will be used. Consideration will be made on a point system based on the following:

 

A.

age of student

 
 

B.

available walkway

 
 

C.

traffic count

 
 

D.

ratio of sight distance to stopping distance

 
 

E.

speed of traffic

 
 

F.

type of road crossing

 
 

G.

width of road

 
 

H.

special concerns

As unusual hazard is an existing condition which can seriously jeopardize the safety of students in their travel to and from school. It is recognized that all traffic situations present some degree of hazard for all pedestrians and motorists. Due to this, it is believed that the school and parents have responsibility in training children for safe travel both to and from school.

Definitions of Criteria

 

A.

Age – Student age and grade level will be determined on the first day of school.

 
 

B.

Available walkway – This is to be taken as an average available space for walking outside of the traveled portion of the street or road. Some roads have shoulders or walking paths and some streets have sidewalks or space available and these and considered walkways.

 
 

When there is no walkway or no area on which to secure safety away from the traveled portion of the road, automatic cause for transportation exists. The walkway ideally should be a sidewalk or graveled shoulder. However, well-maintained, grassy areas are considered a suitable, walk-way. Special conditions, i.e. snow, encountered on a District-wide basis shall not increase point value.

 
 

C.

Traffic count – This count is known to be a changing variable and it is recommended that the count be made on a sunny, clear school day either in Fall or Spring at a time fifteen (15) minutes before to fifteen (15) minutes after normal student arrival time at a location.

 
 

D.

Ratio of sight distance to stopping distance – Sight distance is the distance at which a driver in a normal passenger car can see an object three (3) feet high in the normal location. Stopping distance as recommended by the American Association of State Highway Officials will be:

 
 

25-30 miles per hour……….200 feet

 

30-35 miles per hour……….240 feet

 

34-40 miles per hour……….275 feet

 

40-45 miles per hour……….310 feet

 

45-50 miles per hour……….350 feet

 
 

The ratio will be determined by taking the measured sight distance and dividing it by the stopping distance recommended. It is noted that these stopping distance are larger than normally expected for they take into account severe road conditions.

 
 

E.

Speed of traffic – This variable will be determined by the normal enforced, posted speed limit for the location of the potential hazard.

 
 

F.

Type of road crossing – Four (4) types of road crossings have been considered and they are:

 
 

1.

arterial – crossing at a stop sign where the student will cross in front of stopped traffic.

 
 

2.

walk-light – crossing at a stop-and-go light equipped with a walk light. If it is felt that a false sense of security exists for the student at these locations – example the right turn on red with a walk-light telling the student it is permissible to walk.

 
 

3.

railroad – crossing railroad tracks can lead to severe problems when trains are present and a walking problem if tracks are numerous or poorly maintained. Times of usage of the tracks and amount of traffic on the tracks will also enter into this criteria.

 
 

4.

no controls – this crossing is where the student crosses the road.

 
 

G.

Width of road – This area includes the surfaced portion of the road. Walking along side of as well as crossing such road has been considered. Walking is when the student is traveling parallel to traffic. Crossing is when the student is traveling perpendicular to traffic.

 
 

H.

Special concerns – This concern can be realized when a child may have to walk a distance where s/he is not visible from a residence or able to reach safety during an emergency such as a storm or a minor injury. This distance could be considered desolate if it is greater than .2 of a mile between driveways.

 
 

HOW TO USE THE POINT SYSTEM

 
 

1.

Identify the area which is being considered as hazardous.

 
 

2.

From the "Hazardout Conditions Factors" table, tabulate points of concern.

 
 

3.

Add all points together for the specific area.

 
 

4.

If the sum of the point equals 4.5 or more, transportation will be provided for the student in question.

UNUSUAL HAZARDS CONSIDERATIONS AND POINTS

 

Consideration

 

Points

 
 

Age of students (grade level)

   
 
 

Kindergarten

 

2

 

1-2

 

1.5

 

3-4

 

1

 

5-6

 

.5

 

7 and up

 

0 except for automatic

 
 

Available walkway

   
 
 

0-0

 

Automatic

 

0 to 3.5 ft.

 

2

 

more than 3.5 ft.

 

1

 

sidewalk

 

.5

 
 

Traffic count

   
 
 

This count is to be taken from fifteen (15) min. before to fifteen (15) min. after normal time of student arrival at location

   
 
 

0 to 2 per min

 

.5

 

2 to 4 per min

 

1

 

4 and over per min

 

2

 
 

Ratio of: Sight Distance/Stopping Distance

   
 
 

Less than 1

 

Automatic

 

1 to 1.5

 

2

 

1.5 to 2

 

1.5

 

2 and over

 

1

 
 

Consideration

 

Points

 
 

Speed of traffic

   
 
 

15 MPH

 

.5

 

25-35 MPH

 

1

 

40-45 MPH

 

1.5

 

55 MPH

 

2

 
 

Type of road crossing

   
 
 

Arterial

 

1

 

Walk light

 

1.5

 

Railroad

 

1.5

 

No control

 

2

 
 

Road Width

Walking

 

Crossing

 
 

18-24 feet

1.5

 

1

 

24 feet

1.5

 

1.5

 

44 feet

1

 

2

 
 

Special Concern

   
 
 

Desolate area or distance greater than .2 of a mile between driveways.

   

120.13(27m), 121.52, 121.53, 121.54 et seq., Wis. Stats.

Revised 11/21/05
Revised 8/3/15

© Neola 2015