| Hampshire County Schools |
| Bylaws & Policies |
6460 - VENDOR RELATIONS
The Board of Education shall not enter a contract knowingly with any supplier of goods or services to this County under which any Board member or officer, supervisor or Superintendent, principal or teacher of public schools of this School County has any direct or indirect pecuniary or beneficial interest. Nor shall any school employee or school official have any interest in the sale, proceeds, or profits in any book or other thing used or to be used in the public schools of this County. Provided, however, that these limitations shall not apply to any person who, or person whose spouse, is a salaried employee of a vendor or supplier under a contract subject to the provisions of this policy if the employee, his/her spouse or child:
| A. | is not a party to the contract; | |
| B. | is not an owner, shareholder, a director or an officer of a private entity under the contract; | |
| C. | receives no commission, bonus, or other direct remuneration or thing of value by virtue of the contract; | |
| D. | does not participate in the deliberations or awarding of the contract; and | |
| E. | does not approve, vote for, or otherwise authorize the payment for any services performed or supplies furnished under the contract. |
Board members and school personnel shall not accept any form of compensation from vendors that might influence their recommendations on the eventual purchase of equipment, supplies, or services. Furthermore, Board members and school personnel shall not accept any compensation from a vendor after a decision has been made to purchase equipment, supplies, or services from said vendor. In addition, Board members or school personnel who recommend purchases, shall not enter into a contractual or other arrangement with a vendor seeking to do business with the School System, or a vendor with whom the School System or any of its related entities is doing business, whereby an individual board member or member of the school staff receives compensation in any form for services rendered.
Such compensation includes, but is not limited to, cash, checks, stocks, or any other form of securities, and gifts such as televisions, microwave ovens, computers, discount certificates, travel vouchers, tickets, passes, meals, and other such things of value. In the event that a Board member or member of the school staff receives such compensation, albeit unsolicited, from a vendor, the Board member or school staff member shall notify the Treasurer, in writing, that s/he received such compensation and shall thereafter promptly transmit said compensation to the Treasurer at his/her earliest opportunity.
All sales persons, regardless of product, shall clear with the Superintendent's office before contacting any teachers, students, or other personnel of the County. Purchasing personnel shall not show any favoritism to any vendor. Each order shall be placed in accordance with policies of the Board on the basis of quality, price, and delivery with past service a factor if all other considerations are equal.
61-10-15, Code of West Virginia