Grosse Ile Township Schools
Bylaws & Policies
 

0170 - DUTIES

0171

Officers

 

0171.1

President

 
 

The President of the Board of Education shall:

 
 

A.

preside at meetings of the Board;

 
 

B.

countersign orders legally drawn by the Secretary upon the Treasurer for money to be disbursed on behalf of the School District;

 
 

C.

cause an action to be prosecuted in the name of the District on the Treasurer's bond in case of a breach of a condition of the bond;

 
 

D.

perform other duties appropriate to the office of the President.

 

0171.2

Vice-President

 
 

The Vice-President of the Board of Education shall:

 
 

A.

preside at meetings of the Board when the President is not able to attend;

 
 

B.

perform other duties appropriate to the office of Vice-President as the Board determines;

 
 

C.

in case of a vacancy in the office of President, succeed to the office of President for the balance of the unexpired term.

0171.3

Secretary

 
 

The Secretary of the Board of Education or designee shall:

 
 

A.

act as clerk at meetings of the Board;

 
 

B.

record and sign the minutes of meetings, orders, resolutions, and other proceedings of the Board in proper record books;

 
 

C.

be the chief election officer of the District with authority to delegate election duties to a member of the administrative staff;

 
 

D.

prepare the annual report of the District and other reports required by the State Board;

 
 

E.

draw and sign orders upon the District Treasurer for money to be disbursed by the School District and each order shall be properly numbered and dated, shall specify the sources of the funds called for, the purpose for which, and the fund upon which the order is drawn;

 
 

F.

preserve and file copies of reports, books, papers, and other documents belonging to the office of the secretary or to the School District, and deliver them to a successor in office;

 
 

G.

perform other duties required by law or by the Board.

 

0171.4

Treasurer

 
 

The Treasurer of the Board of Education or designee shall:

 
 

A.

have care and custody of all monies of the School District and the Treasurer shall deposit funds of the District with a bank or banking corporation or trust company designated by the Board in the proportion and manner directed by the Board;

 
 

B.

keep proper books of account;

 

C.

keep an account of interest received from invested school funds, and credit interest received to the appropriate fund accounts;

 
 

D.

pay out funds for the purposes specified by law, or, in the case of gifts or donations for the purposes for which the money is given or donated, on proper orders signed by the Secretary and countersigned by the President of the Board;

 
 

E.

perform other duties the Board may prescribe in its bylaws relating to the administration of School District funds.

 
 

M.C.L.A. 380.1221

 

0172

Legal Counsel

 
 

The Board of Education may employ an attorney to represent the School District or Board in actions brought for or against the District and to render other legal services for the welfare of the School District.

 

0173

Independent Auditor

 
 

The independent auditor shall:

 
 

A.

examine the balance sheet of the District at the close of its fiscal year and the related statements of transactions in the various funds for the fiscal year then ended;

 
 

B.

conduct such examination in accordance with generally accepted auditing standards and to include such tests of the accounting records and such other auditing procedures as are necessary in the circumstances;

 
 

C.

render an opinion of the financial statements prepared at the close of the fiscal year;

 

D.

make such recommendations to the Board of Education concerning its accounting records, procedures, and related activities as may appear necessary or desirable;

 
 

E.

perform such other related services as may be requested by the Board.

 

0175

Association Memberships

 
 

The Board of Education may maintain membership in the National School Boards Association, and/or Michigan Association of School Boards and may take part in the activities of these groups.

 
 

The Board may also maintain institutional memberships in other educational organizations which the Superintendent and Board find to be of benefit to members and District personnel.

 
 

The materials and other benefits of these memberships will be distributed and used to the best advantage of the Board and staff.

 

0175.1

School Board Conferences, Conventions, and Workshops

 
 

The Board of Education recognizes the value of membership and attendance at conferences and meetings at the local, County, State, and National level.

 
 

Attendance at local, County, and State workshops and conferences is allowed.

 
 

Each Board member is expected to report back to the Board after attending a conference at District expense.

 
 

Travel and personal expenses of spouse, children, or other guest traveling with a Board member shall be the responsibility of the Board member or of the individual. Expenses for convention functions attended as a group will be borne by the District within budgetary limits.

 

If approved, the following are reimbursable upon submission of receipts and documentation:

 
 

A.

conference registration fees

 
 

B.

transportation plane, train or automobile, including buses, taxis and limousines

 
 

C.

mileage at the Board approved rate

 
 

D.

toll charges and parking

 
 

E.

lodging (In most instances reimbursement will be limited to the conference rate, however, exceptions may be made in extenuating circumstances as determined by the Treasurer.)

 
 

F.

Meals

 
 

1.

the maximum per-day/per-meal allowance/stipend (includes up to a twenty percent (20%) gratuity) for all travel: $35.00 per day.

 
 

2.

official conference banquets will be reimbursed at actual cost

 
 

G.

phone calls for District business

 
 

The President of the Board will regularly receive a record of Board member attendance at conferences.

 
 

Revised 12/8/15

Adopted 8/28/07