7310 - DISPOSITION OF SURPLUS PROPERTY

Greenwood Community School Corporation

Bylaws & Policies

7310 - DISPOSITION OF SURPLUS PROPERTY

The School Board requires the Superintendent to review the property of the Corporation periodically and to dispose of that material and equipment which is no longer usable in accordance with the terms of this policy.

A.	Instructional Material

	The Corporation shall review instructional materials (i.e. textbooks, library books, manuals, support materials, etc.) periodically to determine the relevance of such materials to the present world and current instructional programs. The following criteria will be used to review instructional materials for redistribution and possible disposal:

	1.	concepts or content that do not support the current goals of the curriculum

	2.	information that may not be current

	3.	worn beyond salvage

B.	Equipment

	The Corporation shall inspect the equipment used in the instructional program periodically, to determine the condition and usability of such equipment in the current educational program. Should the equipment be deemed no longer serviceable or usable, the following criteria will be used to determine possible disposal:

	1.	repair parts for the equipment no longer readily available

	2.	repair records indicate equipment has no usable life remaining


	3.	obsolete and no longer contributing to the educational program

	4.	some potential for sale at a school auction

	5.	creates a safety or environmental hazard

C.	Textbooks

	The Corporation shall dispose of textbooks in accordance with the procedures described by statute.

	Before the Corporation mutilates or otherwise destroys a textbook, it shall provide at no cost and subject to availability one (1) copy of each textbook that is no longer scheduled for use in the School Corporation to:

	1.	the parent of each child who is enrolled in a Corporation School and who wishes to receive a copy of the textbook; and

	2.	if any textbooks remain after such distribution to parents, to any resident who wishes to receive a copy.

	If any textbooks remain after such distribution, each school shall store the remainder for at least three (3) months, before disposing of them. A school may sell any of the undistributed texts to another school corporation at any time during the period of storage.


	D.	Disposition

		The Superintendent is authorized to dispose of obsolete instructional and other property by selling it to the highest bidder, by donation to appropriate parties, or by proper waste disposal. Disposal of surplus property purchased with Federal funds shall be disposed of in accordance with Federal guidelines.

		When original or replacement equipment acquired under a Federal award is no longer needed for the original project or program or for other activities currently or previously supported by a Federal awarding agency, the Corporation shall request disposition instructions from the Federal awarding agency if required by the terms and conditions of the Federal award. Disposition of the equipment will be made in accordance with disposition instructions of the Federal awarding agency.

		Items of equipment with a current per unit fair market value of $5,000 or less may be retained, sold or otherwise disposed of with no further obligation to the Federal awarding agency.

		When original or replacement equipment acquired under a Federal award is no longer needed for the original project or program or for other activities currently or previously supported by a Federal awarding agency, the Corporation shall request disposition instructions from the Federal awarding agency if required by the terms and conditions of the Federal award. Disposition of the equipment will be made in accordance with disposition instructions of the Federal awarding agency.


	Items of equipment with a current per unit fair market value of $5,000 or less may be retained, sold or otherwise disposed of with no further obligation to the Federal awarding agency.

2 C.F.R. 200.312, 200.313
I.C. 20-26-5-4
I.C. 36-1-11