| Genesee Intermediate School District |
| Bylaws & Policies |
6320 - PURCHASING
It is the policy of the Board that the Assistant Superintendent for Business Services seek competitive bids on purchases of supplies, materials and equipment for a single item or a group of items in a single transaction when the amount exceeds the amount as designated by the Revised School Code concerning competitive bidding, sections 1267 and 1274, except in cases of emergency. The Board recognizes that the amount is adjusted annually as provided in the school code.Competitive bids will be sealed bids and will be opened by the Superintendent's designee in the presence of at least one (1) witness. All orders or contracts should be awarded to the lowest responsible bidder, whenever possible. Consideration will be given to the following:
| A. | the quality of the item(s) to be supplied; | |
| B. | its conformity with specifications; | |
| C. | suitability to the requirements of the District; | |
| D. | delivery terms; | |
| E. | past performance of the vendor; | |
| F. | ability of the vendor to deliver the item within the timeframe. |
The Board reserves the right to reject any and all bids.
Such contracts can be awarded by the Assistant Superintendent for Business Services without Board approval when the amount is less than the amount as identified in statute by the Michigan Department of Education in accordance with the Revised School Code.The Board authorizes the Assistant Superintendent for Business Services to purchase items from a competitive bid list such as State government bids, school and professional association bids, and local and county government bids provided the bid is not more than one (1) year old. Such bids shall comply with State law and will meet the bid requirements of this policy.
The Superintendent is authorized to make emergency purchases, without prior approval, of those goods and/or services needed to keep the schools in operation. Such purchases shall be brought to the Board's attention at the next regular meeting. The Board may acquire equipment as defined in law by lease, by installment payments, by entering into lease purchase arrangements, or by lease with an option to purchase, provided the contract sets forth the terms of such a purchase.
The Superintendent shall maintain a procurement and contract administration system in accordance with the USDOE requirements (34 CFR 80.36) for the administration and management of Federal grants and federally-funded programs. The District shall maintain a compliance system that requires contractors to perform in accordance with the terms, conditions, and specifications of their contracts or purchase orders. Except as otherwise noted, procurement transactions shall conform to the provisions of this policy and administrative guidelines (AG 6320).
The Superintendent shall determine the amount of purchase and type of purchase which shall be allowed by employees without a properly signed purchase order. Employees may be held personally responsible for anything purchased without a properly signed purchase order or authorization and will be subject to corrective discipline for failure to follow the purchasing policy.
Public funds under the control of the District may NOT be used to purchase alcoholic beverages, jewelry, gifts, fees for golf, or any item whose purchase or possession is illegal. Any such expenditure violates this policy.
M.C.L.A. 380.623a, 380.1267, 380.1274 et seq.
Revised 1/10/06
Revised 4/28/09
Revised 6/11/13
© Neola 2012