Girard City School District
Bylaws & Policies
 

0150 - ORGANIZATION

0151

Organizational Meeting
 
 

The Board of Education shall organize annually at a meeting held during the first fifteen (15) days of January, on a date set by the Treasurer no later than December 31st of the previous year. The Board shall appoint a President Pro Tem for the organizational meeting. R.C. 3313.14
 

0152

Officers
 
 

The organizational meeting shall be called to order by the President Pro Tem who shall act as presiding officer.
 
 

The oath of office shall be administered to new members by the Treasurer or a member of the Board. R.C. 3313.10
 
 

The Board shall then proceed to the election of a President who may then take the chair and a Vice-President.
 
 

Elections of officers shall be by roll-call majority vote of members physically present taken by the Treasurer.
 
 

Where no such majority exists on the first vote, a second vote shall be cast for the two (2) candidates who receive the greatest number of votes.
 
 

Officers shall serve for one (1) year and until their respective successors are elected and shall qualify. R.C. 3313.14
 
 

In the event that the office of President, the Vice-President shall succeed the President and the position of Vice-President shall be filled in the same manner as the election conducted at the organizational meeting.

0153

Appointees
   
 

At the organizational meeting, the Board shall appoint:
   
 

A.

a school physician; R.C. 3313.68
     
 

B.

a member to serve as legislative liaison to the Ohio School Boards Association.
     
 

C.

and another to serve as alternate;
     
 

D.

a general legal advisor
     
 

E.

a legal advisor for specific projects/areas of practice:
     
 

1.

special education;
   
 

2.

school construction.
     
 

F.

a designee to attend public record access training required for Board members for each term of office (R.C. 109l43).
   
 

Revised 5/11/05
 

Revised 11/16/05
 

Revised 3/19/08
   

0154

Motions
 
 

The Board shall, at the organizational meeting:
   
 

A.

adopt the budget for the next succeeding fiscal year; (R.C. 5705.28)
   
 

B.

designate a newspaper(s) published in the District as the official newspaper(s), for the publication of those notices required by law to be made in a newspaper, and if there is no such newspaper, one which is published in the county or State and circulates in the District; R.C. 7.12
   
 

C.

designate a day, place, and time for regular meetings which shall be held at least once every two (2) months; R.C. 3313.15
   
   
 

D.

readopt continuing contracts and agreements of the Board where continuation is not authorized by law;
     
 

E.

join the Ohio School Boards Association; R.C. 3313.87
     
 

F.

certify the number of students for purposes of establishing a Service Fund;. R.C. 3315.15
     
 

G.

establish a Service Fund for the payment of expenses actually incurred by Board members in the performance of their duties or members-elect in training and orientation to the performance of their duties. (R.C. 3315.15)
   
 

Revised 5/11/05
   

0155

Committees
   
 

Committees of Board members shall, when specifically charged to do so by the Board, conduct studies, make recommendations to the Board, and act in an advisory capacity, but shall not take action on behalf of the Board. Whenever a majority of a committee and/or sub-committee meets for any pre-arranged discussion of public business of that committee or sub-committee, it shall abide by the Sunshine Law (R.C. 121.22). The law requires that the committee or sub-committee give public notice of each meeting as well as prepare, file, and maintain minutes of the proceedings. Such minutes shall also be available for inspection by the public. A committee may meet in executive session in accordance with the provisions of Bylaw  0166 - Executive Session.
 
 

Committees shall consist of no more than two (2) members.
 
 

Members shall be appointed by the President.
 
 

A member may request (or refuse) appointment to a committee.
 
 

Refusal to serve on any one committee shall not be grounds for lack of appointment to another committee.
 
 

Each Board committee shall be convened by a chairperson, who shall report for the committee.
 
 

Ad hoc committees may be created and charged at any time by the President or a majority of the members present at any meeting at which the need for a committee becomes evident
 
 

Members of ad hoc committees shall serve until the committee is discharged.
   
 

R.C. 3313.16
 

0156

Appointment of Legal Advisors Throughout School Year
 
 

In addition to the Organizational Meeting, the Board may appoint legal advisors to serve as general counsel and for specific projects and areas of practice throughout the school year on an as needed basis. Such legal advisors may be appointed for the following projects/areas of practice:
 
 

A.

special education;
 
 

B.

ad valorem tax/property valuation;
 
 

C.

collective bargaining (i.e., labor negotiations);
 
 

D.

school construction projects.
     
 

Adopted 11/16/05