7230.01 - PERMANENT IMPROVEMENT GIFT

Fremont City School District

Bylaws & Policies

7230.01 - PERMANENT IMPROVEMENT GIFT

Before the Board of Education will permit entry on school property in connection with a gift of any permanent improvement, or will accept a gift of any permanent improvement or any labor or materials in connection with a permanent improvement, the individual or non-governmental organization proposing the gift must satisfy the following criteria, as applicable:

Fiscal Responsibility:

		1.	Funds sufficient to complete the gift must be immediately available prior to beginning acquisition or construction or the donated item(s) must be owned in full.
		2.	Gift expenditures must be approved by the designated school administrator and by the Board.
		3.	No new gifts may be given or started by the same individual or non-governmental organization until all prior gifts are finished and final bills paid.
		4.	The individual or non-governmental organization proposing the gift must make appropriate arrangements for:

			a.	liability insurance for those working on the gift; and
			b.	securing the gift site.

Design and Build Responsibility:

The following scope of the gift must be approved by the Board:

			a.	design plans;
			b.	preliminary schedule;
			c.	site impact.

		2.	Changes in the scope of the gift must have prior approval of the Board.
		3.	All phases of the gift must have proper permits and inspections.
		4.	The designated school administrator and Board shall be given regular reports on the status of the gift.

Facility Permanent Improvement Gift Proposal

All boosters, PTO groups, foundation groups, etc., that would like to donate facility permanent improvement gifts to the District must follow the facility donation guidelines.

Definition: FACILITY GIFTS include items such as but are not limited to:

	Furniture	Sidewalks		Air Conditioners
	Landscaping	Painting		Playground equipment
	Cleaning equipment		Any equipment requiring electricity/plumbing

	B.	Groups must obtain facility donation proposal forms from the Director of Facilities/Operations.
	C.	The completed form must be returned to Director of Facilities/Operations. Gifts(s) must be approved through Athletic Council, the Operations Committee, or both, if necessary with final approval provided by the Board prior to any work being started.
	D.	Donator may be asked to present proposal to appropriate committee so that details/questions may be addressed.
	E.	Fremont City Schools must be provided financial assurances or actual monetary donation prior to work being initiated.
	F.	All required documents (for example BCI/FBI, insurance, worker’s compensation, DMA) must be on file with the Director of Facilities prior to any work on school property/facility.
	G.	The work timeline established by the Director of Facilities will be followed. Any alterations due to changes in the scope of the gift must be pre-approved through the Director of Facilities and with the final approval of the Board.
	H.	The gift will become a donation to the Board and thus comes under the jurisdiction of the Board. It then becomes the District’s decision for maintenance timeframe(s) and procedures.

Adopted 10/27/08