Franklin Community School Corporation
Bylaws & Policies
 

6423 - USE OF CREDIT CARDS

The Board of School Trustees recognizes the value of an efficient method of payment and recordkeeping. The Board, therefore, authorizes the use of Corporation credit cards for certain expenses.

All credit cards issued to and in the name of the Franklin Community School Corporation shall be issued and reviewed for usage by the Business Office. Credit cards will either be issued to specific persons/positions on a full time basis or issued temporarily to individuals on specific request basis. Persons carrying a credit card full time will have their usage reviewed and approved by their immediate supervisor. Specific request credit cards are to be returned to the Business Office after use.

Each request for use of any Corporation credit card shall contain the following information:

 A.date needed

 B.date to be returned

 C.purpose

 D.authorization

The Superintendent of Schools shall develop administrative guidelines that specify those authorizes to use credit cards, the types of expenses which can be paid by credit card, and their proper supervision and use.

The administrative guidelines should also require that a log be kept which includes the names of the individuals using the cards, their position, estimated amounts to be charged and the date the card is issued and returned.

Credit cards are not to be used to bypass the accounting system of the School Corporation. In addition, credit cards are not to be used for personal expenses not related to Corporation activities.

Procedures for payment of expenses charged to credit cards must be according to Board policy for the payment of claims, Policy 6470.

Revised 7/8/02

Revised 1/8/07