The Board of Education recognizes the importance of implementing a program for the evaluation of teachers on limited contracts for the purpose of improving the quality of instruction received by the students, strengthening professional competence by identifying and correcting deficiencies, and for establishing a means for determining reemployment.

Each District teacher on a limited contract or an extended limited contract shall be evaluated according to the terms of this policy in any school year in which the Board may wish to declare its intention not to reemploy said teacher.

Each teacher whose contract expires shall be formally evaluated at least twice during the school year. Each evaluation shall include no less than two (2) observations of at least thirty (30) minutes each. In the evaluation process the first observation will be announced, the second observation will be unannounced.

Each observation will include a pre-observation conference recommended no sooner than two (2) weeks prior to observation. Following the observation will be a reflective conference recommended no later than two (2) weeks after the observation. During the evaluation process, the teacher will provide other evidence of aspects of teacher performance by completing the Artifact Form.

The first evaluation consisting of both observations (one of which must be completed prior to DECEMBER 1) and a Summary Evaluation Report shall be completed prior to the end of the first semester. The second evaluation shall be conducted and completed between JANUARY 3 and APRIL 1. In each evaluation process after the second observation, a conference shall be held, and the teacher shall receive the Summary Evaluation Report within ten (10) days. The Summary Evaluation Report shall be signed and dated, by both the teacher and the administrator and a copy of the report will be given to the teacher within five (5) days after being signed by the teacher. The times and dates of the pre-observation, observation, reflective conference, and the summary evaluation conference shall be listed on the summary Evaluation Report.

The Summary Evaluation Report must include specific recommendations regarding any improvements needed and specific recommendations regarding the means by which the teacher may obtain assistance in making such improvements. The teacher is signing as an acknowledgement of having read the instrument. The original will be placed in the teacher’s personnel file in the building, and a copy will be forwarded to the Superintendent for his/her file. Teachers may respond to an evaluation by attached written comments.

The written evaluation must include specific recommendations regarding any improvements needed and specific recommendations regarding the means by which the teacher may obtain assistance in making such improvements. The teacher is signing as an acknowledgement of having read the instrument. The original will be placed in the teacher’s personnel file in the building, and a copy will be forwarded to the Superintendent for his/her file. Teachers may respond to an evaluation by attached written comments.

If anything unforeseen should prevent the evaluation from being completed within the given timeline, such as an illness, or leave of absence by the teacher, then the recommendation for renewal/nonrenewal shall be made primarily on the basis of the completed evaluation, the evaluation given during either the first or the second semester.

The competency of a teacher shall be evidenced primarily by the evaluation of the appropriate administrator. If the classroom teacher violates the State laws in regard to the social and physical welfare of the students and the students are in jeopardy, such circumstance may warrant removal of a teacher otherwise having had acceptable evaluations of his/her performance.

Any teacher whom the Superintendent intends not to recommend for re-employment shall be so notified and reasons given in writing as to the basis of his/her recommendation no less than fourteen (14) days prior to the date his/her recommendation is presented to the Board.

See negotiated agreement.

R.C. 3319.11, 3319.111