0150 - ORGANIZATION

Evansville-Vanderburgh School Corporation

Bylaws & Policies

0150 - ORGANIZATION

0151	Organizational Meeting

	The School Board shall organize annually on or before January 15^th at a meeting held in accordance with law. The meeting shall be called to order by the Superintendent or the ranking officer of the preceding Board who shall serve as presiding officer until the election of a President.

	I.C. 20-26-4-1

0151.1	Board of Finance for Evansville-Vanderburgh School Corporation

	The School Board shall establish a Board of Finance consisting of the members of the School Board. The Board of Finance shall elect a President and a Secretary from its membership. Each January, the School Board may determine whether or not a meeting of the Board of Finance is necessary.

	The function of the Finance Board will be twofold. Its first responsibility will be to designate the depositories for the safekeeping of Corporation funds. Such depositories must be designated as public depositories by the State Board of Depositories and be located within the Corporation's boundaries except in circumstances outlined in State law.

	The second function of the Board will be to review the Corporation's investment policy, practices, and portfolio. The Corporation's Treasurer shall provide the Board with a copy of the policy and practices as well as a written report that summarizes the investment activities during the previous year.

	I.C. 5-13-7-5, 5-13-7-6, 5-13-8-9

0152	Officers

	The Board shall elect from its members a President, Vice-President, and a Secretary all of whom are separate members.

	The Board shall also appoint a Treasurer of the Board and of the Corporation who is not the Superintendent or a Board member.

	Election of officers shall be by a majority of the full Board. Where no such majority exists on the first vote, a second vote shall be cast for the two (2) candidates who received the greatest number of votes.

	I.C. 20-26-4-1

	Officers shall serve for one (1) year and until their respective successors are elected and shall qualify. An officer may be removed for cause by a majority vote of the full Board. The Board shall fill a vacancy in either office within thirty (30) days of the occurrence of the vacancy.

0154	Motions

	The Board shall, at the organizational meeting:

	A.	designate a day, place, and time for regular meetings which shall be held at least once every month;

	B.	adopt existing bylaws and policies for its own operation and for operations conducted through the Corporation;

	C.	authorize the President of the Board to appoint individual Board members to any necessary committees or as representatives to various organizations;

	D.	appoint a legal counsel;

	E.	appoint a Board member as legislative liaison to the Indiana School Boards Association.

0155	Committees

	Committees appointed by the Board shall, when specifically charged to do so by the Board, conduct studies, make recommendations to the Board, and act in an advisory capacity, but shall not take action on behalf of the Board.

	Individual School Board members appointed to any committee shall have no authority to bind the School Board on any matter.

	Meetings of Board-appointed committees are subject to the Open Door Law (I.C. 5-14-1.5, 5-14-1.5-2) and the committees shall abide by it's provisions.

	A.	The President shall, as soon after the organizational meeting as practicable, appoint: members of the Board to standing committees where they shall serve a term of one (1) year.

	B.	Ad hoc committees may be created and changed at any time by the President or a majority of the members present at any meeting at which the need for a committee becomes evident or at the recommendation of the Superintendent with the approval of the Board. In some cases, the Board may choose to appoint members. In other cases, the Board will support a process to identify members who would add value for the particular topic. The means of recruiting members may vary, but an effort will be made to be inclusive and to have a variety of perspectives represented. Ad hoc committees will seek to involve a diverse group from the community. At least one (1) Board member will be on each ad hoc committee. An ad hoc committee shall have a maximum of ten (10) members.

	C.	Members of ad hoc committees shall serve at the pleasure of the Board and/or until the committee is discharged.

	D.	In establishing an ad hoc committee, the Board will prepare a document that clearly articulates the Board's expectation of the ad hoc committee, the resources available, the process for accessing information, the expected outcome, the expected completion date and any budget support available (if appropriate).

	E.	A member may request (or refuse) appointment to a committee.

		Refusal to serve on any one committee shall not be grounds for failure to appoint a member to another committee.

	F.	The President shall seek advice and the consent of a majority of the School Board for committee member appointments.

	G.	Each Board committee shall be convened by a chairperson who shall report for the committee and shall be appointed by the President.

	Revised 5/21/07