| Elk Rapids Schools |
| Bylaws & Policies |
9211 - DISTRICT SUPPORT ORGANIZATIONS
The Board of Education appreciates the efforts of all organizations whose objectives are to enhance the educational experiences of District students, to help meet educational needs of students, and/or provide extra educational benefits not provided for, at the time, by the Board.
The Board recognizes that parent-teacher organizations and other school-related community organizations are channels through which school personnel, parents, and other citizens may discuss educational concerns, problems and needs and work together toward solutions.
Each volunteer organization shall work within the appropriate school setting and in cooperation with the principal and other staff members.
The following rules and procedures shall govern the working relationships between the Board, administration, and any District support organization:
| A. | In addition to parents, membership should be made available to District staff and members of the community. | |
| B. | It shall be the responsibility of each District support organization to monitor its activities to assure compliance with Board policy. | |
| C. | Each District support organization will submit its bylaws to the Superintendent’s office for review and approval. | |
| D. | The activities of the District support organizations shall not involve the use of public funds and the District shall not assume responsibility for any purchases made on behalf of any support organization governed by this policy. The School District tax identification number shall not be use for District support organization purchases. | |
| E. | The time, date, purpose, location and conduct of all fund-raisers on District property shall have prior approval of the Superintendent or designee. District support organizations are encouraged to communicate their preferred activity dates to the Superintendent/principal/athletic director as soon as possible as consideration for dates and facilities will be given on a first come, first served basis. | |
| F. | Each District support organization must abide by the policies and guidelines established for the use of District facilities and grounds. Projects that require any modification or alteration to District property must be pre-approved by the Superintendent or designee. | |
| G. | Proceeds from District support organization fund-raisers shall not be commingled with a student activity or other Board accounts. Board employees who commingle such proceeds with a student activity or other Board account shall be subject to discipline. | |
| H. | The Superintendent will work with staff to develop administrative guidelines that require each District support organization's fund-raising activities be in compliance with Board policies and that the funds generated by such fund-raising activities and donated to the District are used for school-related projects that have the approval of the Superintendent and principal. | |
| I. | School employees and school volunteers may not be compensated in any manner by District support organizations for their work on behalf of the District. | |
| J. | Donations from District support organizations must be made in accordance with Board Policy 7230 and any accompanying guidelines. | |
| K. | The business manager shall arrange to meet annually with District approved support organization treasures to inform the organization of District accounting practices regarding support organizations. |
Revised 10/12/98
Revised 5/8/00
Revised 12/10/07