School City of East Chicago
Bylaws & Policies
 

8310 - PUBLIC RECORDS

The School Board recognizes its responsibility to maintain the public records of this Corporation and to make such records available for inspection and reproduction.

The public records of this Corporation include any record that has been required by law to be made, maintained, or kept on file by this Board or its officials, but does not include certain records described under I.C. 5-14-3-4, including the disclosure or use of any list of Corporation employees for commercial purposes nor any record or part of a record the public disclosure of which would have a reasonable likelihood of threatening public safety by exposing a vulnerability to terrorist attack.

A social security number contained in the records of the school corporation (student or employee) may not be disclosed or released by the school corporation unless the record is specifically required by a State or a Federal Statute or is ordered by a court under the rules of discovery.

A written request to inspect and copy by hand the public records of this Corporation may be made during the regular business hours of the office in which such records are maintained, provided that advance notice of such intended inspection has been given the custodian of the records not less than one (1) working day before the inspection. The Superintendent is authorized to grant or refuse access to the records of this Corporation in accordance with the intent of this policy.

Purchase of copies of the Corporation's public records may be made upon payment of a fee. No public record may be removed from the office in which it is maintained except by a Board officer or employee in the course of the performance of his/her duties.

The Board chooses not to provide for enhanced access to any of its public records.

Nothing in this policy shall be construed as preventing a Board member from inspecting in the performance of his/her official duties any record of this Corporation, except student records and certain portions of personnel records.

The Board establishes the following fee schedule for public records. These fees will be uniform through the Corporation and uniform to all purchasers.

 

A.

Copies

   
 

The greater of:

   
 

1.

ten cents ($0.10) per page for copies that are not color copies or twenty-five cents ($0.25) per page for color copies; or

   
 

2.

the actual cost of copying the document.

     
   

"Actual cost" means the cost of paper and the per-page cost for use of copying or facsimile equipment and does not include labor costs or overhead costs.

   
 

B.

Certification of document five dollars ($5.00).

   
 

C.

Other

   
 

The Corporation may charge a fee for providing a duplicate of a computer tape, computer disc, microfilm, or similar or analogous record system containing information owned by the Corporation or entrusted to it that does not exceed the sum of:

   
 

1.

the Corporation's direct cost of supplying the information in that form; and

   
 

2.

the standard cost of selling the same information to the public in the form of a publication if the Corporation has published the information and made the publication available for sale.

I.C. 5-14-3

© Neola 2008