Dublin City School District
Administrative Guidelines


The District has established excellence as a standard and strives to maintain an appropriate balance among academics, athletics, and all extra-curricular activities. It is important that students meet the following academic requirements in order to participate in athletics and extra-curricular activities in Grades 7 to 12.

Following are guidelines for the implementation of Board Policy 2431.


A student must earn at least a 2.0 grade point average (GPA) in order to be eligible for participation in athletics and extra-curricular activities. The GPA will be applied separately for Grades 7-8 and Grades 9-12 and calculated each grading period. Each student's eligibility will be determined according to his/her GPA for each nine (9) week grading period. Semester and final exams are not to be calculated in the nine (9) week GPA assessment because of their comprehensive nature. A student's eligibility will be determined by examining each nine (9) week's GPA independent of prior grading periods. The individual nine (9) week's GPA value will be used in itself to determine a student's eligibility. Eligibility can be maintained, gained, or lost each grading period.


In addition to the above District requirements, a student athlete must qualify under all rules established by the Ohio High School Athletic Association (O.H.S.A.A.). Specifically, the academic requirements of the O.H.S.A.A. stipulate that a student in Grades 9 to 12 must pass a minimum of five (5) credits in the previous grading period. Middle school students in Grades 7 to 8 must pass seventy-five percent (75%) of their course work.


Students may apply for a waiver if their GPA is between 1.0 and 1.99. If the waiver is denied, they have the opportunity to appeal the Eligibility Board decision. Students whose GPA is 0.99 or below cannot apply for, nor will they be granted, a waiver of participation. A student is eligible for three (3) such waivers throughout his/her middle school and high school years: one (1) waiver may be issued for middle school students; one (1) waiver may be issued during the freshman or sophomore year; one (1) waiver may be issued during the junior or senior year. Waivers are not cumulative. To be eligible for the next grading period, the student must attain a minimum GPA of 2.0. Any student who is issued a waiver is considered on probation and must attend personalized study sessions provided by his/her school.


A student may also make an appeal for additional waivers to the Eligibility Board (see E below). Student athletes must, however, also continue to qualify under all rules established by the O.H.S.A.A.


Two (2) Eligibility Boards will be established: one (1) to review high school requests; one (1) to review middle school requests. The High School Eligibility Board will be comprised of the building principals, the athletic directors, and three (3) teachers (appointed by the principal) from each high school. The Middle School Eligibility Board will be comprised of the building principals, the athletic directors, and one (1) teacher from each of the four (4) middle schools (appointed by the building principals). Teachers appointed to both Eligibility Boards will serve for one (1) year and will be appointed in the spring of each year to begin service for the subsequent school year. Each Eligibility Board will meet the week following grade card distribution. Students will be informed of upcoming meetings by means of morning announcements. The Eligibility Boards will review all requests for waivers, additional waivers (as outlined in C and D above), and all appeals, including those made by students whose GPA falls between 1.0 and 1.99. Any student who requests a waiver, additional waiver of participation, or appeals a GPA between 1.0 to 1.99 will receive the Eligibility Board's decision in writing within five (5) school days. The decisions made by the Eligibility Boards are final.


All student athletes in grades 9-12 who request and are granted an intra-district/superintendents transfer will be subject to OHSAA Bylaw 4-7-3 beginning August 1, 2007 which means that the student will be ineligible for a period of one year. Also, any incoming freshman student athlete who requests and is granted an intra-district/superintendents transfer after August 1, 2007 will be ineligible for one calendar year as well.

Extra-Curricular, Co-Curricular Activities and Club Activities



Extra-curricular activities are defined as athletic contests against other OHSAA member institutions which are governed by the rules and regulations of the Ohio High School Athletic Association, Dublin City Schools, and the rules and regulations of the leagues and conferences to which the Dublin City Schools are affiliated. All eligible students may participate. Extra-curricular activities are not part of the regular academic program and are not graded.



Co-Curricular activities are those connected to a course offered to students with a Board of Education approved graded course of study (e.g., band, drama, choir, etc.). When performance is part of a course requirement, the eligibility requirements detailed in AG 2430 apply.



Club sports/activities will be affected by these. Examples of club sports/activities are: Ski Club, French Club, Spanish Club, etc. and any other activity or offering supervised and/or directed by the Dublin City Schools as determined by the administration.

Approved 9/04
Revised 04/05
Revised 04/06
Revised 2/1/07
Revised 8/10/15