6510B - PAYROLL AUTHORIZATION

Delaware City School District

Administrative Guidelines

6510B - PAYROLL AUTHORIZATION

The following procedures shall be used in preparing the District payroll to conform to Board of Education policy and meet the requirements of the State.

Setting Up Payroll for Contracted Employees

		1.	Obtain employee's name, pay rate, work location and employment period from New Hire Form.
		2.	Obtain completed I-9 and W-4 forms, health, dental, life plan election, and retirement application (if new) from each employee.
		3.	Upon receipt of initial transmittal sheets, check all data against deduction files and Board-approved employment lists.

Setting Up Payroll for Noncontracted Employees and Substitutes

		1.	Obtain employee's name, pay rate, work location and employment period from New Hire Form.
		2.	Obtain completed I-9 and W-4 forms, health, dental, life plan election, and retirement application (if new) from each employee.
		3.	Upon receipt of initial transmittal sheets, check all data against Board approved names and rates.

Setting Up Payment for Supplementary Compensation

		1.	Obtain employee's name, assignment, and supplementary compensation from Board minutes.
		2.	Overtime can only be paid noninstructional employees when authorized previously by the Supervisor and subsequently approved by the Director of Human/Material Resources.

Pay Periods

		1.	All regular staff members shall be paid in twenty-six (26) pays every other Tuesday except for staff who choose a twenty-one (21) pay plan as described in the bargaining agreement.
		2.	Principals must complete the approved substitute form and present it to the Sub Clerk on the Wednesday two (2) weeks prior to each pay day.