Defiance City School District
Bylaws & Policies
 

0150 - ORGANIZATION

0151

Organizational Meeting
   
 

The Board of Education shall organize annually at a meeting held during the first fifteen (15) days of January, on a date set by the Treasurer no later than December 31st of the previous year. The Board shall appoint a President Pro Tem for the organizational meeting. R.C. 3313.14
   

0152

Officers
   
 

The organizational meeting shall be called to order by the President Pro Tem who shall act as presiding officer.
   
 

The oath of office shall be administered to new members by the Treasurer or a member of the Board. R.C. 3313.10
   
 

The Board shall then proceed to the election of a President who may then take the chair and a Vice-President.
   
 

Elections of officers shall be by roll-call majority vote of members physically present taken by the Treasurer.
   
 

Where no such majority exists on the first vote, a second vote shall be cast for the two (2) candidates who receive the greatest number of votes.
   
 

Officers shall serve for one (1) year and until their respective successors are elected and shall qualify. R.C. 3313.14
   
 

In the event that the office of President becomes vacated, the Vice-President shall fill the vacancy and the position of Vice-President shall be filled in the same manner as the election conducted at the organizational meeting.

0153

Appointees
   

At the organizational meeting, the Board shall appoint a designee to attend public record access training required for Board members for each term of office (R.C. 109.43).
   
 

Adopted 11/28/05
 

Revised 6/23/08
   

0154

Motions
   
 

The Board shall, at the organizational meeting:
   
 

A.

designate a day, place, and time for regular meetings which shall be held at least once every two (2) months; R.C. 3313.15
     
 

B.

join the Ohio School Boards Association; R.C. 3313.87
     
 

C.

certify the number of students for purposes of establishing a Service Fund. R.C. 3315.15
   

0155

Committees
   
 

Committees of Board members shall, when specifically charged to do so by the Board, conduct studies, make recommendations to the Board, and act in an advisory capacity, but shall not take action on behalf of the Board. Whenever a majority of a committee and/or sub-committee meets for any pre-arranged discussion of public business of that committee or sub-committee, it shall abide by the Sunshine Law (R.C. 121.22). The law requires that the committee or sub-committee give public notice of each meeting as well as prepare, file, and maintain minutes of the proceedings. Such minutes shall also be available for inspection by the public. A committee may meet in executive session in accordance with the provisions of Bylaw 0166 - Executive Session.
   
 

Committees shall consist of no more than two (2) members.
   
 

Members shall be appointed by the President.
   
 

A member may request (or refuse) appointment to a committee.
   
 

Refusal to serve on any one committee shall not be grounds for lack of appointment to another committee.
   
 

Each Board committee shall be convened by a chairperson, who shall report for the committee.
   
 

R.C. 3313.16