Defiance City School District
Administrative Guidelines
 

2430 - DISTRICT-SPONSORED CLUBS AND ACTIVITIES

Since the policy of the Board of Education is to maintain a co-curricular activities program sufficiently varied to meet the wide range of vocational, recreational, social, and cultural needs and interests of the students, all students should be urged to join at least one (1) club or activity.

 A.Existing Clubs or Activities
  At the start of the school year, all students should be provided with information on existing clubs, and all co-curricular and extra-curricular activities and encouraged to participate.
 B.New Activities
  All new activities shall be approved in the following manner:
  1.Requests for new activities should be submitted to the principal and contain the following:
   a.purpose and rationale
   b.intended outcomes for students
   c.participation
   d.plan of operation
   e.costs
   f.persons in charge
  2.The Superintendent will review each request.
  3.Upon approval, an activity will be listed as a part of the co-curricular or extra-curricular program, and its fiscal account established by the Treasurer.
 C.Fiscal Compliance
  Both co-curricular and extra-curricular activities need to comply with financial and bookkeeping controls established by the Treasurer.
  Each activity advisor is to provide the building principal with a periodic update on the fiscal status of the activity.
 D.Operating Guidelines
  The principal shall prepare and publish operating procedures for all co-curricular/extra-curricular activities which ensure that:
  1.students participate in ways that do not interfere with their academic programs;
  2.the safety and welfare of the students is adequately safeguarded;
  3.all activities have proper faculty planning, direction, and supervision;
  4.faculty members work cooperatively so that some activities do not interfere with the operations of others;
  5.faculty members and students are encouraged to attend activities involving student performances;
  6.each activity is assessed relative to its stated purpose and goals;
  7.building facilities and equipment are being used safely and as intended, and being maintained in proper condition.

Eligibility Requirements

All students who participate in interscholastic athletics shall meet the eligibility requirements described in the Athletic Handbook.

Eligibility requirements for participation in other activities shall be specified in the student handbooks.

No student who has been absent for a school day may participate in an extra-curricular activity scheduled for the afternoon or evening of that school day without the approval of the principal.

Wednesday Night and Sunday Activities

Below is a list of events which should be allowed (yes) and which should not be allowed (no).
   

Wed.

  

Activity

Night

Sunday
 

Sousa Concert

no

yes

Fall Choir Program

no

yes

School Plays

no

yes

Multi-Day State, regional, national events for which the

    
 

group has qualified based on prior events and which

    
 

the District does not control the scheduling of the

    
 

events

yes

yes

Multi-Day State, regional, national events which the group

    
 

may attend, which benefits the students, which brings

    
 

positive recognition to the District, and which the

    
 

District does not control the scheduling of the events

    
 

(must have advisor, athletic director (if appropriate),

    
 

principal, and Superintendent recommendation)

yes

yes

Single Day regional or state events for which the

    
 

group has qualified based on prior events and which

    
 

the District does not control the scheduling of the

    
 

events

yes

yes

Single Day regional or state events which the group may

    
 

attend, which benefits the students, which brings

    
 

positive recognition to the District, and which the

    
 

District does not control the scheduling of the events

    
 

(must have advisor, athletic director (if appropriate),

    
 

principal, and Superintendent recommendation)

yes

yes

Awards/Recognition Banquets which cannot be scheduled

    
 

at other times and have the recommendation of the

    
 

building principal and Superintendent

yes

yes
   

Wed.

  

Activity

Night

Sunday
 

Multi-Day events to which the group has been invited

    
 

(not District sponsored), but which does not have the

    
 

recommendation of the athletic director

    
 

(if appropriate), principal, and Superintendent

no

no

Single Day events to which the group has been invited

    
 

(not District sponsored), but which does not have

    
 

the recommendation of the athletic director

    
 

(if appropriate), principal, and Superintendent

no

no

All other school, co-curricular, or extra-curricular events

    
 

scheduled or sponsored by our District

no

no

Practices (co-curricular and extra-curricular) scheduled or

    
 

sponsored by our District

no

no

Policy 2430 states: "The Board requires that no student activity sponsored by the Defiance City Schools is to occur on Wednesday evening after 6:00 p.m. and discourages the scheduling of non-community wide student activities or events on Sunday. The Superintendent shall establish administrative guidelines for the interpretation of this policy."

Revised 5/17/00
Revised 1/24/05