Decatur County Community Schools
Bylaws & Policies


It is the objective of the Board to provide equal educational opportunities for all Corporation students. Government agencies, as well as foundations, businesses, and individuals, periodically offer both human and material resources to the Corporation that benefit students and the educational program. Therefore, it is the intent of the Board to consider grant proposals and applications for their potential to enhance the educational opportunities, the educational environment, and the physical and mental growth for each student.

The Superintendent shall review new Federal education legislation and prepare proposals for programs s/he deems would be of aid to the students of this Corporation. The Superintendent shall approve each such proposal prior to its submission, and the Board shall approve all grants resulting from such proposals.

The Board regards available Federal funds of aid to local school corporations and communities as a public trust. It forbids the use of Federal monies for partisan political activities and for any use that would not be in accord with Federal guidelines on discrimination.

No Federal funds received by the Corporation shall be used to:



develop or distribute materials or operate programs or courses of instruction directed at youth that are designed to promote or encourage sexual activity, whether homosexual or heterosexual;



distribute or aid in the distribution by any organization of legally obscene materials to minors on school grounds or at school sponsored activities;



provide sex education or HIV-prevention education in schools unless that instruction is age appropriate and includes the health benefits of abstinence; or



operate a program of contraceptive distribution in schools.

Grant Proposal Development



All grant proposals must support at least one (1) Corporation goal or priority.



For projects where grant funds will not cover the entire cost of project implementation, additional fund sources must be identified, documented, and approved during the internal review process.

Grant Proposal Internal Review

Each grant proposal shall be reviewed and approved by the Superintendent prior to submission to the funding source.

Grant Administration



The administration of grants will adhere to all applicable Federal, State, and grantor rules and regulations as well as Board policies and administrative guidelines.



The Superintendent is responsible for the efficient and effective administration of grant awards through the application of sound management practices.



The Superintendent is responsible for administering grant funds in a manner consistent with underlying agreements, program objectives, and the terms and conditions of the grant award.



The Corporation, in recognition of its unique combination of staff, facilities, and experience, shall employ the organizational and management strategies necessary to assure proper and efficient administration of grant awards.



All Federal funds received by the Corporation will be used in accordance with the applicable Federal law. The Superintendent shall require that each draw of Federal monies is as close as administratively feasible to the related program expenditures and that, when restricted, such monies are used to supplement programs and funding and not to supplant or replace existing programming or current funding.



The Superintendent is authorized to sign related documents for grant administration, including documents required for submittal of grant proposals.

Fiscal Management

The financial management of grant funds shall be in compliance with all applicable Federal, State, and grantor rules, regulations, and assurances as well as Board policies and administrative guidelines.

The Superintendent shall provide for the following:



Accurate, current, and complete disclosure of the financial results of each Federally-sponsored project in accordance with the reporting requirements of the grant.



Effective control over and accountability for all funds, property, and other assets in their use solely for authorized purposes.



Recordkeeping and written procedures as may be required by Federal, State, and grantor rules and regulations pertaining to the grant award and accountability, including such provisions as may be applicable as cost sharing and matching requirements, budget revisions, audit requirements, reasonableness, allocability, and allowability of costs, procurement, property management and disposition, and payment/repayment requirements.



Insurance coverage for real property and equipment, if applicable, equivalent to the coverage obtained for Corporation-owned property of a similar nature.

I.C. 20-26-5-4
Compliance Supplement for Single Audits of State and Local Governments
20 U.S.C. 7906
Education Department General Administrative Regulations (EDGAR)

Revised 11/13/13

© Neola 2013