Decatur County Community Schools
Administrative Guidelines


The primary consideration in any emergency situation must be the safety of the students and staff. At certain times, therefore, it may be necessary to ask the staff to perform "beyond the call of duty" in order to provide for the welfare of our students. In the event of an actual emergency situation, all school personnel, instructional and noninstructional, will be required to remain in the building until they are dismissed by the principal.

All staff members are to be familiar with the Corporation and school emergency preparedness plan. In particular, staff members are to know the designated area for their students in the event of a tornado emergency or the designated route their students are to follow in the event of an evacuation emergency. Staff members are to adhere to the directions outlined in the emergency preparedness plan.




When an emergency occurs the principal shall, when feasible, consult with the Superintendent or School Resource Officer as to whether or not to evacuate the school. An announcement will then be made to inform staff and students of the emergency procedures that will be followed.



If a decision is made to send students home or to a preselected site, attempts will be made to notify parents by telephone and/or by radio or TV and the public address system will be used to inform all teachers and students.


The professional and support staff members will supervise the orderly evacuation of the building.



If time permits, all students will go to their lockers, unlock them, take a coat if weather requires, and return to class leaving lockers open, if a search of the building is part of the emergency.



The custodian will assign and instruct the members of his/her staff to positions that allow "free-flow" of traffic on and off school property.



Administrators and guidance counselors will report to the main office for assignment.



Teachers should take class rolls, including, addresses and telephone numbers of students as well as emergency information.



Teachers will remain in (or return) to their regular classrooms and remain with their students.



Clerical personnel will remain at their regular stations except in cases of reassignment by their immediate supervisor.



Cafeteria personnel will remain in their areas until notified to the contrary by the main office.


In accordance with State law, fire drills are to be conducted periodically, not less than monthly. Each principal shall prepare and distribute fire drill procedures whereby:



all personnel leave the building during a drill;



the plan of evacuation provides at least one (1) alternative route in case exits or stairways are blocked;



teachers, when the fire alarm sounds, should caution students to walk silently and briskly from the building to a specified location, check to make sure any disabled students requiring assistance are being assisted properly, close all windows and doors of room and turn out lights, if possible, before leaving, and conduct roll call as soon as students are at the designated location to make sure that each student is accounted for;

The principal shall document that each fire drill was conducted in a proper manner and submit such documentation to the Superintendent at the end of each school year.

At least one (1) tornado preparedness drill and at least one (1) manmade occurrence disaster drill shall be conducted each semester. (See AG 8420A) Provided, however, that a tornado preparedness drill or a manmade occurrence disaster drill may be conducted in lieu of the monthly fire drill, subject to the following limitations:



a tornado preparedness drill or a manmade occurrence disaster drill may not replace more than two (2) monthly fire drills per semester; and



a tornado preparedness drill or a manmade occurrence disaster drill may not be conducted in two (2) consecutive months.

Revised 3/9/15

© Neola 2015