Decatur County Community Schools
Administrative Guidelines
 

6320C1 - BIDDING

The following procedures will be followed:

 

A.

Preparation

   
 

1.

The Superintendent shall have the responsibility for preparing bid documents and advertising for solicitation of bids.

   
 

2.

The technical specifications for the purchase of special equipment, materials and/or services shall be prepared by the person or department requesting the purchase and submitted to the Superintendent. Specifications must be complete and accurate to ensure that goods received conform to standards desired.

   
 

3.

All bids of $50,000 or more must be publicly advertised and shall carry the name and title of the secretary of the Board.

   
 

B.

Bid Opening

   
 

1.

All bids whether invitational or publicly advertised shall be opened publicly at a specified time and place.

   
 

2.

Generally, bids shall be opened and read at a pre-determined, advertised site either by the Board or by a bid committee selected by the Board.

   
 

3.

The Board shall determine who, along with the person directly involved in the purchase, shall evaluate the bids and recommend purchases.

   
 

C.

Bid Awards

   
 

Award of bids shall be as follows awarded by the Board.

   
 

D.

Cooperative Bids

   
 

Participation in cooperative purchasing/bidding arrangements with other schools and/or governmental units are permitted providing they satisfy the Corporation's bidding requirements.

© Neola 2011