Decatur County Community Schools
Administrative Guidelines
 

3440A - JOB-RELATED EXPENSES

Expenses which are incurred by professional staff members as a result of authorized travel in and outside of the Corporation will be reimbursed to the extent provided for in these guidelines. Reimbursement is intended to provide for transportation, lodging, and food of reasonable and adequate quality with prior approval. When traveling on school business, a professional staff member is expected to use the same care in incurring expenses that a prudent person would exercise if traveling on personal business.

Authorization

Travel within or outside the Corporation is to be authorized.

Procedure

 

A.

Each request for travel or conference funds should detail the reasons for the expenditures and should not be labeled in broad general terms (see Form 3242 F1).

   
 

B.

Travel should be by the most direct and economical route.

   
 

C.

In all instances of travel reimbursement, full itemization of expenditures is required.

   
 

D.

Those doing such traveling should be expected to exercise the same care in incurring expenses that they would in travel on personal business of their own. Excessive and unnecessary travel will not be approved or reimbursed.

Reimbursement

 

A.

Reimbursement will be at the current rates approved by the Board. Requests for reimbursement will be submitted on Form 3243 F2 provided for that purpose.

   
 

B.

Travel outside the School Corporation will be reimbursed at the regular fare rate charged the general public by common carrier, unless travel by private conveyance is more economical, in which case mileage will be reimbursed at the IRS rate. Taxi fare from home and conference destination to terminal and return is allowable with receipt.

   
 

C.

Registration fees are reimbursable.

   
 

D.

Sales tax on hotel bills is reimbursable.

© Neola 2011