Decatur County Community Schools
Administrative Guidelines
 

2340A - FIELD TRIP GUIDELINES

Field trips as defined in School Board policy must be related to a course of study and therefore are a required part of instruction. If the trip cannot be directly related to a course of study, it should be considered a co-curricular or extra-curricular activity. The following guidelines have been provided to help ensure the effectiveness of all field trips.

General Procedures

 

A.

All requests shall be submitted to the Superintendent on the Field Trip Request Form (Form 2340 F1) in advance of the scheduled trip with the names of all staff members and chaperones who will accompany the students.

     
 

B.

Upon approval of a trip, the principal shall forward a copy of the pretrip proposal to the sponsor.

     
 

C.

Parental Consent Forms must be returned to the administration before the trip. No student will be allowed to participate if the parental consent form is not received prior to the trip.

     
 

D.

Field trips may be denied for any one of the following reasons:

     
 

1.

failure to comply satisfactorily with pretrip requirements

     
 

2.

excessive cost or limited financial resources

     
 

3.

the students involved have generally been involved in other field trips or school activities that have kept them out of class in the weeks preceding or following the scheduled trip

     
 

4.

excessive number of students taking trips on that particular day

     
 

5.

lack of availability of transportation

     
 

6.

inadequate provision for student safety and welfare

     
 

E.

Out-of-State field trips must be submitted to the Superintendent seven (7) days prior to a Board of Trustees monthly meeting to allow the Board to determine final approval or non approval.

     
 

F.

Each principal is to develop and publish a list of times during the school year when field trips will not be approved.

     
 

G.

Problems with the field trip should be brought to the attention of the principal immediately upon return. The principal shall inform the principal of any major problems.

     
 

H.

For every field trip there must be a ratio of teachers and chaperones to students as determined by the principal.

     
 

I.

Prior to arrival at the destination, students are to be made aware of:

     
 

1.

how they are to conduct themselves;

     
 

2.

what time the bus will leave for the return trip;

     
 

3.

where the bus will be located for the departure;

     
 

4.

any specific information that the students should know with reference to the area being visited.

     
 

J.

At no time are students to be left ON THEIR OWN during the course of the field trip without parental approval.

     
 

K.

At least one (1) staff member is to remain at the school after the return trip until all students have been picked up.

     
 

L.

Any disciplinary problems are to be reported to the principal immediately upon returning to the school for appropriate action.

In the event of any emergency during a field trip, the bus driver should contact appropriate persons from his/her emergency list and the teacher in charge should contact the principal.

© Neola 2005