It is the purpose of this policy to establish financial controls for the administration of the normal, legitimate co-curricular activities of the student body organizations which promote the general welfare, education, and morale of all students.

Each activity covered by this policy must be recognized by the Board of Education before monies can be collected or disbursed in the name of said activity. Any and all proposed expenditures from a student activity fund must be approved by the Board or its designee prior to disbursement and must serve a valid and proper public purpose. The Superintendent is authorized to review annually a list and brief description of the objectives, activities, and limitations of each fund prior to the start of the new fiscal year.

The Board authorizes the maintenance of student activity funds as approved by the Board.

The Board may facilitate the extra-curricular program by providing up to one-half of one percent (1/2 of 1%) of its annual operating budget to help defray the cost of the activities.

The Board authorizes the Superintendent to act on its behalf to review and approve each expenditure from a student activity fund prior to disbursement. In approving an expenditure, the Superintendent shall ensure that it is related to achieving one (1) or more of the stated purposes for which the student activity has been organized and will serve a valid and proper public purpose.

The Treasurer of the Board shall be the treasurer of the student activities fund.

The athletic fund shall consist of those programs which have student participation but not student management.

The athletic director shall be responsible for the administration of the athletic fund. The fund will be audited annually and will be administered under appropriate accounting controls. The books of account will include income and expenses separately for each approved athletic program.

All gate receipts must be deposited or turned in to the Treasurer within twenty-four (24) hours.

All payments for supplies, equipment, and services for the interscholastic athletic program will be made in accordance with established purchasing procedures of the District.

Student activity funds are to be used for student related purposes only. Such funds shall not be used to purchase gifts for students or school employees.

Fund raising for all student activities will be in accordance with Board Policy 5830 and Policy 9700.

A financial report of the condition of each student activity fund shall be submitted to the Board monthly.

The Treasurer shall credit the earnings made on the investment of the principal of each fund to the monies specified in the resolution to the fund from which the earnings arose or any other fund of the District as the Board specifies in its resolution.

R.C. 9.39, 3313.47, 3313.51, 3313.53, 3315.01, 3315.062
R.C. 3315.12, 3315.14, 3317.024, 5705.41, 5705.412
A.C. 117-2-18, 117-2-20

4/15/04