Columbus Grove Local School District
Bylaws & Policies
 

4405 - DIRECT DEPOSIT TERMS
 A.Direct deposit will be available to teaching employees on first pay in October of 2002 provided at least fifteen (15) teachers have completed direct deposit authorization forms.
 B.All new employees hired after October 1, 2002 direct deposit implementation date must utilize direct deposit. (Exceptions: Substitutes, Extra-Curricular positions, Summer Helpers, other irregular paid employees.)
 C.Once a current employee signs up for direct deposit, no going back to check after a ninety (90) day trial period has expired.
 D.Direct deposit will show in employee bank account on designated payroll Friday. (No early receipt of pay unless payroll Friday is a BANK holiday). If payroll Friday is a BANK holiday, direct deposit will be issued for Thursday of payroll week.
 E.Employee closing or changing direct deposit bank account must notify Treasurer’s office within two (2) business days of effective date. Failure to do so will delay paycheck until bank account situation is resolved.
 F.Employee may split direct deposit pay to no more than three (3) bank accounts of any participating bank(s) of their choosing.
 G.All paperwork related to processing employee payroll (timesheet, leave forms, etc.) must be turned in to employee’s supervisor by 9:00 a.m. Monday of pay week. The supervisor must then turn in all paperwork to the Treasurer’s office within one (1) hour of the above deadline.
  If Monday is a holiday or school is cancelled, the above deadlines shall be extended twenty-four (24) hours. If the Tuesday following a holiday or cancelled Monday is also a cancelled day, a direct deposit payroll may not be able to be performed (although staff will likely try to perform a direct deposit payroll with the limited information on hand, making corrections to the next subsequent payroll). The employee then agrees to a manually issued check on the regularly scheduled payroll Friday if conditions through noon Wednesday clearly prevent the Treasurer’s staff from working on Monday-Tuesday-Wednesday of payroll week.
   

Otherwise per terms above, direct deposit processing must proceed by Tuesday at 10:00 a.m. regardless of receipt of employee timesheet or other payroll related information. Failure to provide such information by the above deadline may result in the issuance of a manual paycheck or delay of the employee’s pay until the following pay period.
   

H. Employee agrees to hold employer harmless in the event the bank performs a direct deposit routing error and or direct deposit that routes to a bank failure.

It is the employee responsibility to notify employer if their bank has failed before the direct deposit is processed, so that employee can submit to employer the new employee bank account and routing information. A direct deposit employee whose bank has failed will be granted the right to receive up to seven (7) consecutive manual paychecks.

 I.Employee agrees to hold employer harmless in the event direct deposit can not be processed per terms in D above due to weather emergency or other school related emergency that otherwise prevents employer from processing a timely direct deposit payroll.
  In a situation where Monday and Tuesday of pay week are emergency days off for Treasurer’s office employees, the direct deposit employee agrees to receipt of a manually issued paycheck. (although in this event every effort would be made to try to rush payroll processing through on Wednesday morning).
 J.If employee has a home internet accessible e-mail account (or can access their work e-mail account from home), employee shall have the option to receive direct deposit stub via e-mail. (This will help the Treasurer’s staff by eliminating the need to stuff an envelope with a pay stub). The Treasurer’s staff may encourage this option but not force. Otherwise, employee will receive a printed direct deposit stub on same day and manner as paycheck employees.