The School Board of Collier County
Bylaws & Policies
 

8310 - PUBLIC RECORDS

The School Board recognizes its responsibility to maintain the public records of this District and to make such records available for inspection and reproduction.

"Public Records" are defined in Florida statutes and will be followed accordingly.

Any individual may inspect and request copies of public records of this District during regular business hours of the office in which such records are maintained unless specifically exempted by statute.

Pursuant to State law, every person who has custody of a public record shall permit the record to be inspected and copied by any person desiring to do so, at any reasonable time, under reasonable conditions, and under supervision of the custodian of public records.

A District employee who has custody of public records may designate another District employee to permit the inspection and copying of public records, but must disclose the identity of the designee to the person requesting to inspect or copy the public records.

A custodian of public records and/or his/her designee must acknowledge requests to inspect or copy records promptly and respond to such requests in good faith. A good faith response includes making reasonable efforts to determine from other officers or employees of the School District whether such a record exists, and, if so, the location at which the record can be accessed.

Any authorized person may purchase duplicated or certified copies of the District's public records upon payment of the appropriate fee set forth in Florida statute.

No public record may be removed from the office in which it is maintained, except by a managerial level employee/designee, as authorized by the Superintendent, in the course of the performance of his/her duties.

Nothing in this policy shall be construed as preventing a Board member from inspecting, in the performance of his/her official duties, any record of this District, except student records and certain portions of personnel records.

All District records will be maintained in accordance with general records schedules as established by the Department of State. Further, the home addresses, telephone numbers, dates of birth, and photographs of current or former human resource, labor relations, or employee relations administrators whose duties include hiring and firing employees, labor contract negotiations, administration, or other personnel-related duties, as well as the names, home addresses, telephone numbers, dates of birth, and places of employment of the spouses and children of such personnel, and the names and locations of schools and day care facilities attended by the children of such personnel, are exempt from F.S. 119.07(1) and Section 24(a), Article 1 of the State Constitution.

With respect to issues pertaining to records management, see Policy 8320.

F.S. 119.07, 119.011(11), 257, 286.011
20 U.S.C. 1232g

Revised 11/20/08
Revised 10/21/10
Revised 3/11/14

© Neola 2013