Cedar Springs Public School District
Bylaws & Policies


The District recognizes its staff members' right to privacy in their personal lives. This policy serves to inform staff members of the District's position with respect to staff-member privacy in the educational and workplace setting and to protect the District's interests.

All District Technology Resources (as defined in Bylaw 0100) are the District's property and are intended to be used primarily for business purposes. The District retains the right to access and review all Information Resources (as defined in Bylaw 0100), including but not limited to electronic and voice mail, computer files, data bases, and any other electronic transmissions contained in or used in conjunction with the District's computer system/network, telephone system, electronic mail system, and voice mail system. Staff members shall be notified that they have no expectation that any personal information/data maintained, stored, or transmitted on or through such systems is confidential or private.

Review of such information may be done by the Superintendent with or without the staff member's knowledge. The use of passwords does not guarantee confidentiality, and the District retains the right to access information in spite of a password. All passwords or security codes must be registered with the District. A staff member's refusal to permit such access may be grounds for discipline up to and including discharge.

Personal messages via District-owned technology should be limited in accordance with the Superintendent's guidelines. Staff members are encouraged to keep their personal records and personal business at home. Staff members are prohibited from sending offensive, discriminatory, or harassing computer, electronic, or voice mail messages.

Review of computer files, electronic mail, and voice mail will only be done in the ordinary course of business and will be motivated by a legitimate business reason. If a staff member's personal information is discovered, the contents of such discovery will not be reviewed by the Superintendent, except to the extent necessary to determine if files/e-mail/voice mail constitutes a public record or if the District's interests have been compromised. Any information discovered will be limited to those who have a specific need to know that information.

The administrators and supervisory staff members authorized by the Superintendent have the authority to search and access information electronically.

Staff members shall not copy, delete, or remove any information/data contained on District Technology Resources without the express permission of the Superintendent or communicate any such information to unauthorized individuals (excluding e-mail, voice mail). In addition, staff members may not copy software onto any District Technology Resources and may not bring software from outside sources for use on District Technology Resources without the prior approval of the administration. Such pre-approval shall include a review of any copyright infringements or virus problems associated with such outside software.

Revised 8/28/17
Revised 10/9/17

© Neola 2017