Britton Deerfield School District
Administrative Guidelines


Building Section 504/ADA Compliance Officers ("Building Compliance Officer(s)"), along with the District Section 504/ADA Compliance Officer(s) ("District Compliance Officer(s)"), are responsible for making sure interested persons (e.g., applicants, participants, members of the public), including persons with impaired vision or hearing, can obtain information as to the existence and location of services, activities, and facilities that are accessible to and usable by persons with disabilities. This mandate requires that communications with disabled persons is effective as communications with nondisabled persons. As such, the District shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in, and enjoy the benefits of, a service, program or activity conducted by the Board. The type of auxiliary aid or service necessary to enable effective communication will vary in accordance with the length and complexity of the communication involved. Factors to be considered in determining an appropriate accommodation/auxiliary aid/service include:



the context in which the communication is taking place;



the number of people involved; and



the importance of the communication.

Because modes of communication evolve, the District will reassess its effectiveness regularly, as circumstances and technologies change. When an auxiliary aid and/or service is required, the District will provide an opportunity for individuals with disabilities to request the auxiliary aids and/or services of their choice, and will give primary consideration to the choice expressed by the individual. The District will generally honor the requestor's choice, unless it can demonstrate that another equally effective means of communication is available, or that use of the means chosen would result in a fundamental alteration of the service, program or activity, or in undue financial and/or administrative burdens. This determination will be made by a District Compliance Officer after considering the resources of the District, the impact on the program, service or activity, and the comparable efficacy of the various auxiliary aids and services, while giving primary consideration to the requests of the individual with disabilities. If the District Compliance Officer denies a requestor’s choice, s/he will notify, in writing, the person requesting the auxiliary aids/services of his/her determination, including the reasons for his/her decision.

Examples of Auxiliary Aids/Services

for Individuals who are Deaf or Hard of Hearing:


Qualified interpreters – an interpreter who is able to sign to the individual who is deaf what is being said by the hearing person and who can voice to the hearing person what is being signed by the individual who is deaf; this communication must be conveyed effectively, accurately and impartially, through the use of any necessary specialized vocabulary.

Telecommunication devices for deaf persons

Telephones compatible with hearing aids.


Computer-aided transcription services.

Closed caption decoders.

Written materials.


Telephone handset amplifiers.

Videotext displays.

Assistive listening systems.

Exchange of written notes.


Examples of Auxiliary Aids/Services


for Individuals with Vision Impairments


Qualified readers.

Braille materials.

Taped texts.

Large print materials.

Audio recordings.

Assistance in locating items.

Examples of Auxiliary Aids/Services for

Individuals with Speech Impairments



Speech synthesizers.

Computer terminals.

Communication boards.

Because the standards for IDEIA-compliance are not the same as ADA requirements, the District will consider students’ effective communication needs separately from any IDEIA obligations.

Since the District communicates by telephone with applicants and beneficiaries, TDDs or equally effective telecommunication systems will be used to communicate with individuals with impaired hearing or speech.

Administrators are responsible for verifying that interested persons, including persons with impaired vision or hearing, can obtain information as to the existence and location of accessible services, activities and facilities. Additionally, administrators are directed to verify that proper signage is present at all inaccessible entrances to their facilities, directing users to an accessible entrance or to a location at which they can obtain information about accessible facilities. The international symbol for accessibility should be used at each accessible entrance to a facility.

The District Compliance Officer shall verify that the following notice is made a part of each communication concerning a District activity to which the public is invited:

"Upon request to the Superintendent, the District shall make reasonable accommodation for a person with a disability to be able to participate in this activity." (see Form 9160A F1)

With regard to accessibility of facilities, the District will meet its obligations through such means as redesign of equipment, reassignment of classes or other services to accessible buildings, assignment of aides to beneficiaries, alteration of existing facilities and/or construction of new facilities, development and maintenance of an accessible District website, or any other method that results in making its programs and activities accessible to persons with disabilities. In choosing among available methods for meeting its obligations, the District will serve persons with disabilities in the most integrated setting appropriate.

Revised 9/8/11
Revised 9/10/15

© Neola 2015