Britton Deerfield School District
Administrative Guidelines

6320C1 - BIDDING

The following procedures will be followed:


  1.The Superintendent shall have the responsibility for preparing bid documents and advertising for solicitation of bids.

  2.All bids of $5,000 or more must be publicly advertised and shall carry the name and title of the secretary of the Board.

  3.The advertisement for bids will generally be placed in local newspapers in accordance with statute. Advertisements for bids should also be placed in other appropriate publications when bidding construction projects and specialized equipment. For bonds or other borrowings, State laws relating to publication shall govern public advertisements.

 B.Bid Opening

  1.All bids whether invitational or publicly advertised shall be opened publicly at a specified time and place.

  2.The Superintendent, along with the person directly involved in the purchase, shall evaluate the bids and recommend purchases, unless otherwise determined by the Superintendent and/or the Board and/or prohibited by law.

 C.Bid Awards
  Award of bids shall be as follows:

  1.The Superintendent may direct the awarding of all bids up to $5,000.

  2.All bids $5,000 or greater shall be awarded by the Board.

 D.Cooperative Bids
  Participation in cooperative purchasing/bidding arrangements with other schools, governmental units is permitted providing they satisfy the District's bidding requirements.