Britton Deerfield School District
Administrative Guidelines
 

5410 - PROMOTION, PLACEMENT, AND RETENTION

Optimal school achievement is obtained when students experience success in their daily activities and build upon successful experiences as they encounter new learning situations. All aspects of the student must be considered as grade placements are made.

DEFINITIONS

 

A.

Promotion:

     
   

Occurs when a student is doing the caliber of work (grade level) that indicates the student has met the criteria established in Policy 5410 and restated below.

     
 

B.

Placement:

     
   

Occurs when a student is not doing the caliber of work that indicates the student should be promoted to the next grade. However, the Student Intervention Team recommends and the building administrator concurs, that it is in the student's best interest to move to the next grade.

     
 

C.

Retention:

     
   

Occurs when a student is not doing the caliber of work that indicates the student should be promoted to the next grade, based on the recommendation of the Student Intervention Team with the concurrence of the building administrator.

     
 

D.

Student Intervention Team:

     
   

A Student Intervention Team is to be appointed by the principal each year to consider situations in which elementary and middle school students may not be promoted to the next grade. Such a team may include:

     
 

1.

classroom teachers,

     
 

2.

counselors and other support staff,

     
 

3.

the building principal,

     
 

4.

parents.

Final decisions on student promotion, placement, or retention rest with the building principal.

To implement Board policy, the following guidelines are to be utilized:

Elementary Level

 

A.

Criteria for Consideration

     
   

When the Student Intervention Team is convened, the following criteria shall be considered:

     
 

1.

current level of achievement

     
 

2.

potential for success at the next level

     
 

3.

emotional, physical, social maturity

     
 

B.

Time Line for Elementary Grade Placement Changes

     
 

1.

Before Parent/Teacher Conference: Principal will review grade placement procedures with teachers.

     
 

2.

October-January: Teacher should inform parents of student progress.

     
 

3.

Early March: Teacher will notify principal, if an alternative grade placement or retention is being considered. The Student Intervention Team will be convened by the principal.

     
 

4.

Early April: If placement or retention is still being considered, parents should be notified by this time and commitment to the decision secured.

     
 

5.

May-June: Decision on placement or retention is made and student Grade Placement Recommendation is completed.

Middle School Level

 

A.

Criteria

     
   

Promotion will be based on readiness as determined by the middle school student intervention team.

     
 

B.

Time Line for Middle School Grade Placement

     
 

1.

Before Parent/Teacher Conferences: Principal will review, with teachers, grade placement procedure.

     
 

2.

October-January: Teacher should indicate concern to parents and should initiate documentation. Any concerns should be reflected on report cards.

     
 

3.

Early March: Teacher will notify principal, if an alternative grade placement or retention is being considered. The Student Intervention Team will be convened by the principal.

     
 

4.

Early April: If placement or retention is still being considered, parents should be notified by this time and commitment to the decision secured.

     
 

5.

May-June: Decision on placement is made and student Grade Placement Recommendation is completed.

High School Level

 

A.

Criteria

     
   

For the official records, student class placement will be determined in the following manner:

 

Less than 6 credits = Freshman

 
 

6 credits to less than 12 credits = Sophomore

 
 

12 credits to less than 18 credits = Junior

 
 

18 credits to 25 credits = Senior

 

B.

Students enrolling from schools having different graduation requirements will have their credits pro-rated for class placement.

     
 

C.

All incoming students will be informed of these requirements at the time of admission.

     
 

D.

Students will be eligible for social activities based on the class with which they entered into high school. For elected positions, students must have completed a minimum of one (1) semester enrollment in the District and be in good standing. Students may be eligible to represent their respective class only once at each grade level for each position awarded. (i.e. fall homecoming, class officer, winter homecoming, etc.)