Britton Deerfield School District
Administrative Guidelines

2340B - DISTRICT-SPONSORED TRIPS (Co-Curricular and Extra-Curricular)

These trips include athletic trips and are considered part of the total educational program of the District but not part of a course of study. The following general procedures are to be followed for all such trips.

 A.All requests shall be submitted to the principal or Athletic Director in advance of the scheduled trip with the names of all staff members and/or chaperones who will accompany the students.

 B.The list of participating students should be provided to the principal's office prior to the trip.

 C.A copy of each student's Emergency Medical Authorization Form is to be in the possession of the staff member in charge for all trips that are not completed prior to the end of the school day.

 D.For trips that can be completed before the end of the school day, the following procedure is to be used. If it becomes necessary to take a student to a hospital for emergency treatment, contact the nearest hospital or local law enforcement agency. Call the school office and request the secretary to fax the student's Emergency Medical Authorization Form to the hospital right away. Be sure to provide the name and location of the hospital, and if possible, its telephone or fax number. The secretary is responsible for obtaining the hospital's fax number, if not provided, and for ensuring that the EMA Form reaches the hospital immediately.
  The secretary should then contact the parents, if possible, and inform them of the situation.

 E.If a trip leader has individualized reasonable suspicion that a student(s) has violated a law, s/he is to contact the principal immediately. If the principal is unavailable, the trip leader is to contact the appropriate security or law enforcement personnel.

 F.Permission may be denied for any one of the following reasons:

  1.failure to comply satisfactorily with pretrip requirements

  2.excessive cost or inadequate funds

  3.excessive number of students taking trips on that particular day

  4.lack of availability of transportation

  5.inadequate provision for student safety and welfare

 G.Any problems that arise during the trip should be brought to the attention of the principal immediately upon return.

 H.At least one (1) staff member is to remain at the school after the return trip until all students have been picked up.

 I.In the event of any emergency during a trip, the bus driver should contact appropriate persons from his/her emergency list and the teacher in charge should contact the principal.

© Neola 2002