Brevard County (Florida)
Administrative Procedures


The following procedures will govern the personal use of District technology by staff members as well as use for school purposes by either staff or students while at home. No personal, that is, non-school, use of District technology may be made by any student at any time.

 A.Form 7540.01 F1 - Permission to Use/Import Software is to be submitted to the site manager before any personal software is brought to school. In addition, the staff member must provide either the licensing agreement from the manufacturer or a proof of purchase. The staff member must also confirm to the site manager that s/he has analyzed the content of the software. The staff member should retain a copy of the form.

 B.A staff member or a student may start a project using District owned software at school or personal software at home and produce a copy of the project or document. The District will not provide District owned software for use on personal computers at home. When the project is completed, the staff member or student should notify the site manager to find out whether or not the District wishes to keep a copy for reference or for use by others. No staff member or student should expect to retain any proprietary rights related to the design on any web site or pages hosted on the District's servers.

 C.Prior to making a copy of any District owned software, a staff member or student should contact site manager to find out whether or not there is any licensing agreement associated with that software, and if so, whether the license allows the staff member or student to load the material on his/her home computer. If reproduction is allowed, the staff member or student is to complete a check-out form (see Form 7540 F1) in which s/he agrees to make only one copy and only for personal use and not for use by others. If the license does not allow this, then no copy is to be made.

 D.No staff member or student will be allowed access to the Internet or other networks without first signing the Student or Staff Network and Internet Acceptable Use and Safety Agreement (Form 7540.03 F1 or Form 7540.04 F1). All student use of the Internet must be under the supervision of a staff member or approved volunteer.

 E.Each staff member and student will be provided a password for use with District technology with the provision that the password is not to be shared with others. The existence of a password does not guarantee confidentiality or privacy and the District retains the right to use any person's password to monitor the type of use that is being made of District technology.

 F.With regard to personal e-mail, staff members may use it to send and/or receive personal messages providing such use limited to non-duty time

  2.does not involve the conduct of any personal, discriminatory, or unlawful business (including commercial purposes, advertising, and political lobbying).

  3.Students are not allowed to send or receive personal e-mail messages.

 G.Unauthorized Personal Uses
  Employees are expected to conduct themselves professionally and to refrain from using school office equipment for activities that are inappropriate. Misuse or unauthorized personal use of school office equipment includes:

  1.Use for commercial purposes or in support of "for-profit" activities or in support of other outside employment or business. Use of the Internet is similar to use of a school gym or library after school. Professionals are encouraged to use these facilities for personal and professional growth, which must not be confused with financial gain.

  2.Engaging in any non-school fund-raising activity not authorized by the Superintendent/designee.

  3.Endorsing any product or service, participating in any lobbying activity not authorized by the Superintendent/designee as part of the employee's job, or engaging in any prohibited partisan political activity.

  4.Any personal use that creates the perception that the communication was made in one's official capacity as a school employee, unless appropriate school approval has been obtained.

  5.Any use at adds with the School District's mission or policies. This includes posting school information to external newsgroups, bulletin boards or other public forums without authority.

  6.The unauthorized acquisition, use, reproduction, transmission, or distribution of any controlled information including computer software and data, the includes private information, copyrighted, trade marked, or material with other intellectual property rights (beyond fair use), proprietary data, or exported controlled software or data.

  7.Any use that is in violation of copyright laws and regulations.

  8.Any use which violates the Code of Ethics and the Principles of Professional Conduct of the Education Profession in Florida.

  9.Any personal use that could cause congestion, delay, or disruption of service or damage to any school system, software, or equipment. For example, greeting cards, video, sound, or other large file attachments can degrade the performance of the entire network. "Push" technology on the Internet and other continuous data streams would also degrade the performance of the entire network and be an inappropriate use.

  10.Using the school systems as a staging ground or platform to gain unauthorized access to other systems.

  11.The creation, copying, transmission, or retransmission of chain letters or other unauthorized mass mailings regardless of the subject matter.

Revised 8/5/02
Revised 2/15/07