Brevard County (Florida)
Administrative Procedures
 

7440A - SCHOOL BUILDING EMERGENCIES

CRIME OR VIOLENCE SITUATION – INCIDENT – CRIMINAL MISCHIEF

(VANDALISM)

Pre – Plan Action

Immediate Action

Follow up Action

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Have written policy for those who are caught in the act of vandalism to include restitution and consequences.

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Arrange with custodial staff to have a plan for removing all graffiti before start of next school day.

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Principal conducts appropriate follow up to make sure restitute has been made.

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Instill a commitment from school staff that first act of criminal mischief (vandalism) will be dealt with.

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Graffiti should be photographed and turned over to police.

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If act of vandalism is an expellable offense make sure appropriate paperwork is completed.

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Instill in teachers and enforce with students respect for property.

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When vandalism is observed it is immediately reported to the appropriate administrator.

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Teachers and staff should monitor and report physical damage to the building and parking lot area.

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Complete the monthly clean campus report.

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If vandalism is of nature to constitute criminal charges it should be reported to local police.

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Complete clean campus report.

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Utilize school security alarm system.

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Graffiti that is visible should be removed immediately after police release crime scene.

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File District Vandalism Report.

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Have local police conduct crime Prevention Survey.

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Notify Area Superintendent and District Public Information Officer.

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Support Appendix #77 – Record Keeping Process and Procedures for Critical Incident Response Reports and Training Documentation.

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Support Appendix #70 – Chain of Command.

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Support Appendix #71 – Emergency Phone Numbers

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Critique Incident.

FACILITY EMERGENCIES – MAJOR FIRE/EXPLOSION

Pre – Plan Action

Immediate Action

Follow up Action

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Conduct evacuation drills ten (10) per year, two (2) within the first two weeks of school.

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Administration shall immediately call 911.

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Damage Assessment Report.

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Evaluate and update evacuation plans after each evacuation drill.

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Sound the alarm and evacuate.

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Complete clean-up of facility.

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Contact Local Fire Department, have them do pre-plan of facility.

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Initiate nearest fire pull station.

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Prepare written notification/letter to be sent to parents.

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Contact District Fire Marshall for any assistance with pre-plan.

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All students and employees are to be moved to safe locations and accounted for.

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Prepare after Action Report, forward to Area Superintendent and Office of Safety Management.

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Support Appendix #71 – Emergency Phone Numbers.

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Administration stands by to communicate with Fire Department.

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Support Appendix #70 – Chain of Command.

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Support Appendix #80 – Sample Letters/Memos and Sample Media Statement.

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Describe location, conditions and actions being taken.

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Support Appendix #77- Record Keeping Process and Procedures for Critical Incident Response Reports and Training Documentation.

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Support Appendix #81 – Victim Log Sheet.

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PERSON ON FIRE: smother fire by rolling victim on ground by water deluge, or as last resort by dry chemical fire extinguisher.

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Critique incident.

Pre – Plan Action

Immediate Action

Follow up Action

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Support Appendix #88 – Workers’ Compensation Injury Reporting.

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WARNING – DO NOT:

- use water

- attempt to fight fires involving toxic

- chemicals or strong oxidizers,

- attempt to fight fires involving explosives

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Contact District Personnel: Public Information Officer, Area Superintendent, and Office of Public Safety.

Refer to Appendix/B-"Discovery, Reporting and the Control of Fires" in the "Comprehensive Safety and Health Program" plan – School Board of Brevard County, Dated July 1, 1997.

Refer to Appendix/B-"Discovery, Reporting and the Control of Fires" in the "Comprehensive Safety and Health Program" plan – School Board of Brevard County, Dated July 1, 1997.

Refer to Appendix/B- "Discovery, Reporting and the Control of Fires" in the "Comprehensive Safety and Health Program" plan – School Board of Brevard County, Dated July 1, 1997.

FACILITY EMERGENCIES – SMALL FIRE

Pre – Plan Action

Immediate Action

Follow up Action

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Conduct fire extinguisher training for all employees.

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Contact Fire Department via 911.

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Have expended fire extinguishers.

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Maintain current location map of all fire extinguishers.

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Evacuate all students to safe area, sound alarm then:

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Summary of personnel actions and written action plans.

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Custodian conduct monthly inspection of all fire extinguishers.

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Determine if fire small enough to attempt to extinguish with available extinguisher.

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Complete written report of actions forward to Area Superintendent and Office of Safety Management.

Pre – Plan Action

Immediate Action

Follow up Action

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Conduct annual service of all fire extinguishers.

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Using the correct type of extinguisher attempt to extinguish fire.

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Support Appendix #77 – Record Keeping Process and Procedures for Critical Incident Response Reports and Training Documentation.

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Support Appendix #70 – Chain of Command.

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If after attempting to extinguish fire, it’s determined fire is too large or can’t be extinguished with available extinguisher, evacuate.

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Critique incident.

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Support Appendix #71 – Emergency Phone Numbers.

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Initiate nearest fire pull station.

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Describe location, conditions, and actions being taken.

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PERSON ON FIRE: Smother fire by rolling victim on ground, by water deluge, or as last resort by dry chemical fire extinguisher.

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WARNING – DO NOT:

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use water on electrical fires,

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attempt to fight fires involving toxic chemicals or strong oxidizers

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attempt to fight fires involving explosives

Refer to Appendix/B – "Discovery, Reporting and the Control of Fires" in the "Comprehensive Safety and Health Program" plan – School Board of Brevard County, Dated July 1, 1997.

Refer to Appendix/B-"Discovery, Reporting and the Control of Fires" in the "Comprehensive Safety and Health Program" plan – School Board of Brevard County, Dated July 1, 1997.

Refer to Appendix/B- "Discovery, Reporting and the Control of Fires" in the "Comprehensive Safety and Health Program" plan – School Board of Brevard County, Dated July 1, 1997.

FACILITY EMERGENCIES – DOORS THAT WON’T LOCK/RE-KEYING DOORS

Pre – Plan Action

Immediate Action

Follow up Action

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Identify all door and locking mechanism, Interior and Exterior, and Out Buildings.

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Report lost keys immediately.

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Follow work order until closure.

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Prepare Emergency Contact Form that identifies the Master Keys and contact person.

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Document all statements from persons who have responsibility for keys.

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Summary of personnel actions and written action plans.

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Update Contact Form at least annually and send to Local Police, Local Fire Department, Office of Safety Management, and District Public Safety Office.

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Identify inoperable locking assembly and door hardware.

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If theft occurs, local Police for Case Report and Case Report number.

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Insure maintenance of door closures, locks, and door adjustments.

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Prepare work order request form.

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Contact Office of Public Safety and provide Case Report number.

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Review "Custodial Standards" regarding mechanical conditions of door locks.

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Assess the value of potential loss, by theft, in the affected room(s).

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Support Appendix #77 – Record Keeping Process and Procedures for Critical Incident Response Reports and Training Documentation.

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Maintain updated key control procedures.

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Move high value items (i.e. cameras, television, VCR’s Computers, etc.) that can be moved to an alternative secure location.

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Critique incident.

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Support Appendix #70 – Chain of Command.

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Provided the door cannot be secured, and is identified after hours, contact should be made with the Maintenance Emergency Telephone number at 633-3600.

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Support Appendix #71 – Emergency Phone Numbers.

Pre – Plan Action

Immediate Action

Follow up Action

-

Support Appendix #78 – Key Control Procedures.

Refer to "Custodial Standards Manual" prepared by the Office of Plant Operations, dated May 1985.

Refer to "Custodial Standards Manual" prepared by the Office of Plant Operations, dated May 1985.

Refer to "Custodial Standards Manual" prepared by the Office of Plant Operations, dated May 1985.

FACILITY EMERGENCIES – STRUCTURAL FAILURE/BUILDING COLLAPSE

Pre – Plan Action

Immediate Action

Follow up Action

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Post and review evacuation route.

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Conduct evacuation as necessary using pre-planned routes and alarms.

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Assessment Report.

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Conduct evacuation drills as required utilizing secondary egress routes as well as primary.

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Notify Emergency Services by use of 911.

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Summary of personnel actions and written action plans.

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Contact Fire and Police Departments to assist in the documentation of pre-planning for emergency operations.

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Immediately account for all students and employees – with written accountability.

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Complete written report of actions forward to Facility Services.

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Maintain current as built drawings of facility.

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Activate Parent Notification Plan if necessary.

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Insure the facility is secure to avoid further damage to the building or harm to personnel.

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Prepare to disperse students to parents or another location.

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Setup and Identify Command Post for School Based and Emergency Management Personnel.

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Support Appendix #70 – Chain of Command.

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Prepare to evacuate the disabled.

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Contact District Personnel: Public Information Officer, Area Superintendent, Director of Public Safety.

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Support Appendix #77 – Record Keeping Process and Procedures for Critical Incident Response Reports and Training Documentation.

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Contact Red Cross for training.

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Critique incident.

Pre – Plan Action

Immediate Action

Follow up Action

-

Support Appendix #71 – Emergency Phone Numbers.

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Support Appendix #80 – Sample Letters/Memos and Sample Media Statement.

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Support Appendix #81 – Victim Log Sheet.

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Support Appendix #88 – Workers’ Compensation Injury Reporting.

Refer to Appendix/H- "Site Evacuations" in the "Comprehensive Safety and Health Program" plan-School Board of Brevard County, Dated July 1, 1997.

Refer to Appendix/H – "Site Evacuations" in the "Comprehensive Safety Health Program" plan-School Board of Brevard County, Dated July 1, 1997.

Refer to Appendix/H – "Site Evacuations" in the "Comprehensive Safety and Health Program" plan-School Board of Brevard County, Dated July 1, 1997.

UNIQUE SITUATION – INCIDENT – AIRPLANE CRASH ON OR NEAR CAMPUS

Pre – Plan Action

Immediate Action

Follow up Action

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Principal to contact Airport Directors annually.

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Call 911.

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Fire, Police will now control disaster scene.

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Consider the path of advertising airplanes.

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Front office calls Airport contact person.

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Activate alternate school site as needed.

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School shall exchange list of contact persons names and phone numbers.

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Determine nature of injuries and damages.

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Activate counseling team.

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Have LIFE FLIGHT visit the school. Set up landing zone area.

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Determine what evacuation procedures if any need to be implemented – Implement Disaster Plan.

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Support Appendix #77 – Record Keeping Process and Procedures for Critical Incident Response Reports and Training Documentation.

Pre – Plan Action

Immediate Action

Follow up Action

-

Determine if school is in flight path.

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Call is made to District Office – assistance is requested.

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Support Appendix #81 – Victim

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Obtain an aerial photo view of school campus.

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Arrangements are made for bus transportation home as needed.

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Support Appendix #88 – Workers’ Compensation Injury Reporting.

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Have School Emergency Kit ready in the front office.

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All students are kept inside from P.E.

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Critique incident.

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Identify campus gas and water shut off valves.

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Written documentation of student accountability prior to any release.

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Establish alternate off campus evacuation routes and an alternate area in the event road in or out is blocked.

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Utilize form letter for persons answering phone.

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Have adequate supply of extra meals on hand in cafeteria.

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Obtain additional persons to answer phones.

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Support Appendix #70 – Chain of Command.

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Teachers escort their classes to buses due to large amount of visitors on or near campus. Release students only to authorized persons.

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Support Appendix #71 – Emergency Phone Numbers.

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Prepare for large numbers of parents to call or arrive at school.

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Support Appendix #80 – Sample Letters/Memos and Sample Media Statement.

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Principal/District Public Information Officer talk to the media as soon as possible to dispel concerns.

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Have evacuation maps posted.

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If persons are injured, assign designee to keep list by name of what hospital taken to, what time and how transported.

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Evaluate evacuation maps for accuracy.

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Notify District Office of Public Safety.

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Assign clearly marked media area.

UNIQUE INCIDENTS AND SEVERE WEATHER – TORNADO OR SERVE STORMS

Pre – Plan Action

Immediate Action

Follow up Action

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Determine safest areas to utilize in event of storm – Document and post.

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Monitor the Public Broadcasting System and the NOAA Weather Alert.

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Assessment Report.

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Conduct training for all employees.

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Place adult watchers outside to monitor the storm.

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Summary of personnel actions and written action plans.

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Insure that the Notification is in Place and Operational (Be aware of NOAA Weather Alert).

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Evacuate all students and personnel from portables.

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Complete written report of actions forward to Area Superintendent.

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Develop a Special Alarm for Tornado Warning.

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Do use lower floors and interior areas.

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Office of Safety Management, Office of Public Safety.

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Understand severe lightning strikes are considered a hazard to life and safety.

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If there are severe lightning strikes, the Principal should wait for this hazard to pass before allowing students to get on buses. Bus drivers will notify others that buses will be late.

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Support Appendix #77 – Record Keeping Process and Procedures for Critical Incident Response Reports and Training Documentation.

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Train students and personnel in self-protective posture.

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Do not use Gymnasium, Auditoriums, Cafeterias, and other areas with wide roof spans.

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Critique incident.

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Publish and train personnel concerning the difference between a Tornado Watch and a Tornado Warning.

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Send all student and personal to designated areas.

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Keep First Aid Supplies Convenient.

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Expect bus drivers transporting students to consider the building to be a suitable shelter.

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Have use of portable building contingencies.

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Notify District Public Information Officer.

Pre – Plan Action

Immediate Action

Follow up Action

-

Support Appendix #70 – Chain of Command.

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Support Appendix #71 – Emergency Phone Numbers.

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Support Appendix #85 – "Schools as Shelters" Training Materials.

Refer to Appendix/F- "Hazardous Weather" in the "Comprehensive Safety and Health Program" plan-School Board of Brevard County, Dated July 1, 1997.

Refer to Appendix/F- "Hazardous Weather" in the "Comprehensive Safety and Health Program" plan-School Board of Brevard County, Dated July 1, 1997.

Refer to Appendix/F- "Hazardous Weather" in the "Comprehensive Safety and Health Program" plan-School Board of Brevard County, Dated July 1, 1997.

UNIQUE INCIDENTS AND SEVERE WEATHER – HURRICANE

Pre – Plan Action

Immediate Action

Follow up Action

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Conduct training for all employees.

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Meet and coordinate with American Red Cross Personnel and officials from Brevard County Emergency Management.

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Assessment Report.

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Select a location for a crisis communication center.

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Complete the American Red Cross Self-Inspection Worksheet/Off Premise Liability Checklist.

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Summary of personnel actions and written action plans.

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Shelter Coordinator will supply Organization Chart to the Area Director designating all persons who will assist in a disaster.

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Sign the Facility Agreement with the American Red Cross.

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Complete written report of actions forward to Facility Services within twenty-four hours to address/re-occupancy.

Pre – Plan Action

Immediate Action

Follow up Action

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Shelter Coordinator will work closely with the Directors of Communications, Maintenance, Food Supply and Office of Public Safety.

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Shelter Coordinator notifies the Shelter Support Team.

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Personal assets will be evaluated for necessary repairs and operations.

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Keep First Aid Supplies in a convenient location.

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Shelter Coordinator is the specific school representative assigned to assist the American Red Cross Shelter Manager and/or the "Special Needs" shelter manager.

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Complete written report of actions forwarded to Area Superintendent, Office of Safety Management, Office of Public Safety.

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Plan for backup communications in case phone and PA system fail.

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The American Red Cross Shelter Manager opens the Shelter and prepares to receive evacuees, with the exception of "Special Needs" shelters.

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Assist the American Red Cross and Brevard County Emergency Management with short-term and long-term recovery process.

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Have use of portable building contingency.

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Assist with the registration and room assignment.

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Support Appendix #70 – Chain of Command.

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Have a statement that clerical employees can read to callers.

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Insure entrances and exits to the facilities are not blocked by traffic.

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Support Appendix #71- Emergency Phone Numbers.

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Special Note – The Appendix for Hurricanes "Disaster Plan" is published on annual basis. It is the responsibility of the school site Administrator to place the "Disaster Plan" in the Comprehensive Plan.

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Insure access to food and water supply.

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Support Appendix #77 – Record Keeping Process and Procedures for Critical Incident Response Reports and Training Documentation.

Pre – Plan Action

Immediate Action

Follow up Action

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The American Red Cross will provide shelter managers for each shelter site (other than "Special Needs" shelters).

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Review most current "Act Sheet" with regard to "open" shelters and damage assessments.

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Support Appendix #85 – "Schools as Shelters" Training Materials.

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The American Red Cross is the responsible for the activation, operation, maintenance and deactivation of designated public shelters (other than "Special Needs" shelters).

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Make contact with Area Superintendent to control rumors and receive updated information.

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Critique Incident.

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The American Red Cross is the primary agency responsible for public shelters (other than "Special Needs" shelters) under the Federal Response Plan.

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Brevard County Emergency Management is responsible to establish and maintain a comprehensive emergency plan.

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Brevard County Emergency Management is responsible for selecting managers for "Special Needs" shelters.

UNIQUE INCIDENTS AND SEVERE WEATHER – FLOODING

Pre – Plan Action

Immediate Action

Follow up Action

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Conduct training for all employees.

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Monitor the Public Broadcasting System and the NOAA Weather Alert.

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Assessment Report.

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Have contingency plan to release students from school early or to put students in an alternative school/building site.

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Evacuate flooded area with special considerations for portables.

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Summary of personnel actions and written action plans.

Pre – Plan Action

Immediate Action

Follow up Action

-

Identify flood prone and low laying areas.

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Assess damaged areas.

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Complete written report of actions forwarded to Facility Services.

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Coordinate proper response plans with the Maintenance Department.

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Use school resources, if available to start cleanup of flooded areas.

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Support Appendix #77 – Record Keeping Process and Procedures for Critical Incident Response Reports and Training Documentation.

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Identify alternative areas for students and personnel to rooms not effected by flooding.

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Activate Parent Notification Plan if necessary.

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Critique incident.

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Keep First Aid Supplies in a convenient location.

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Contact Transportation if early release of students is necessary.

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Contact Animal control for a pre-event meeting.

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Contact District Maintenance personnel for corrective actions.

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Support Appendix #70 – Chain of Command.

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Contact District Personnel: Public Information Officer and Area Superintendent.

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Support Appendix #71 – Emergency Phone Numbers.

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Assess areas because flooding increases animal activities (i.e., raccoons, snakes, rats, alligators, etc.) from their natural habitats.

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Support Appendix #85 – "Schools as Shelters" Training Materials.

Refer to Section 10.5C – in the "Comprehensive Safety and Health Program" plan-School Board of Brevard County, Dated July 1, 1997.

Refer to Section 10.5C – in the "Comprehensive Safety and Health Program" plan-School Board of Brevard County, Dated July 1, 1997.

Refer to Section 10.5C – in the "Comprehensive Safety and Health Program" plan-School Board of Brevard County, Dated July 1, 1997.