7440 - BUILDINGS AND GROUNDS SECURITY

Brevard County (Florida)

Administrative Procedures

7440 - BUILDINGS AND GROUNDS SECURITY

	A.	Distribution of Keys
		The Office of District and School Security will distribute facility keys, for the employees of the Educational Services Facility, the principal (or their designee) of each school, and the maintenance department. Only those staff members who are responsible for the operation of a particular space shall receive a key. Each of those staff members are responsible for limiting further distribution only to those persons who have established a definite need for keys through the use of a written key control plan, in order to fulfill their assignments.
		In general, staff members shall be provided only the key to the space(s) they use and to other areas in which they have a legitimate responsibility. The appropriate office will maintain a file of master keys. Any un-authorized person found to have a master key or a duplicate in his/her possession shall be held in violation of this guideline.
	B.	Security
		In order to be properly protected against theft:

		1.	staff members are expected to obtain room, desk, and closest keys from the school office at the beginning of the school term;
		2.	no money or valuables are to be left unsecured in the room;
		3.	at no time shall students be given keys for their use;
		4.	staff members must keep possession of their keys;
		5.	staff members should secure valuables at all times;
		6.	prior to leaving school each day, staff members must close windows and close doors to their rooms;
		7.	staff members are responsible for the equipment and supplies in their classrooms or offices. Should any items "disappear", the principal must be notified immediately.

	C.	Use of Video Surveillance Equipment
		The principal is responsible for installing and maintaining video cameras for periods of time designated by the principal:

		1.	Inside locations are selected by the school safety and security committee consistent with a demonstrated need on the school campus.
		2.	Outside locations are selected by the school safety and security committee consistent with a demonstrated need on the school campus.
		3.	A monitoring system is to be installed in the school and is to be monitored as directed by the principal.
		4.	The principal is also responsible for establishing and maintaining signs in locations near the cameras, particularly in areas where there is reasonable expectation of privacy such as lavatories, so that staff, students, and visitors are aware of these devices.
		5.	The videotapes are to be retrieved from each camera at least daily and submitted to the principal or their designee, they will make the decision as to whether a tape needs to be saved or may be reused according to public records requirements.
		6.	The principal shall ensure that a tape showing student behavior is viewed only by those who are authorized.
		7.	Any disciplinary action against a student or staff member resulting from evidence garnered from the tapes will be in accordance with the procedures described in the student handbooks or in a negotiated agreement.

Technical 1/17/08