School Board of Alachua County
Bylaws & Policies
 

6470.02 - PAYMENT TO CONTRACTOR DURING CONSTRUCTION

Payments to contractor during construction will be based on the terms of the contract for construction and the following:

 A.Schedule of Values:
  The contractor shall submit a schedule of values allocated to various portions of the work, approved by design professional, within ten (10) days of receipt of the Notice to Proceed. This schedule of values shall be submitted on the forms indicated in the contract documents and will be used as a basis for the contractor's application for payment.
 B.Monthly Request for Payment:
  The contractor shall submit a monthly request for payment to the design professional. The application shall be in the same format and based on the same cost data as the original schedule of values, showing the amount of work completed or materials stored at the site for each category of work.
 C.Payments for Stored Materials and/or Equipment:
  Payments will be made on account of materials or equipment delivered or suitably stored at the site. Payment for materials and/or equipment stored other than at the site must be agreed upon in advance in writing. Materials stored off-site must be stored in a bonded warehouse. The contractor must provide bills of sale to establish the owners title to the materials and equipment; must provide applicable insurance; transportation to the site for those materials and equipment; and furnish consent of surety to the arrangement before payment will be authorized.
 D.Waivers of Lien:
  The contractor shall provide partial waivers of lien for all subcontractors or suppliers that have filed a Notice to Owner based upon the preceding pay request. A final waiver of lien shall be filed for all subcontractors and suppliers as a condition to final payment.
 E.Retainage:
  An amount equal to ten percent (10%) of each monthly payment shall be retained by the Board until all work has been performed in accordance with the contract documents. Retainage may be reduced as determined by the design professional and the facilities department staff after the project is a minimum of fifty percent (50%) complete.
 F.Final Payment:
  Final payment will be released to the contractor upon approval by the Board, completion of all project close-out procedures as required by the contract documents, receipt of all final waivers of lien from all subcontractors, suppliers, and the prime contractor, issuance of the Certificate of Final Inspection (CFI), and final review by the facilities department staff.

F.S. 1001.43, 1011.10

Adopted 7/17/07