| School Board of Alachua County |
| Bylaws & Policies |
6423 - USE OF PURCHASING CARDS AND CREDIT CARDS
The Board recognizes the value of purchasing cards and credit cards as an efficient method of payment and record keeping for certain expenses. The Board, therefore, authorizes the use of District purchasing cards and credit cards. The authorization, handling, and use of purchasing cards and credit cards are approved in order to provide a convenient and efficient means to purchase goods and services from vendors.
| A. | The Board affirms that purchasing cards and credit cards shall only be used in connection with Board-approved or school-related activities and that only those types of expenses that are for the benefit of the District and serve a valid and proper public purpose shall be paid for by purchasing card or credit card. | |
| B. | Purchasing cards and credit cards shall not be used to circumvent purchasing rules established by Florida Administrative Code and Board policy. | |
| C. | Under no circumstances shall purchasing cards and/or credit cards be used for personal purchases or the purchase of alcoholic beverages regardless of whether the purchase of such beverages is made in connection with a meal, or any goods or services prohibited by State statute, Florida Administrative Code, or Board policy. |
The Superintendent shall develop administrative procedures that specify those authorized to use purchasing cards and credit cards, the types of expenses which can be paid by purchasing cards and credit cards, and their proper supervision and use. Any use of the purchasing card and/or credit card that violates Board policy or procedures or State statute shall result in a loss of purchasing card and/or credit card privileges, disciplinary action up to and including termination, personal responsibility for any and all charges, including finance charges and fees assessed in connection with late payment resulting from such use, and/or possible referral to law enforcement authorities for prosecution.
The Board directs the Superintendent to determine and specify those employees authorized to use District purchasing cards and credit cards. The Superintendent shall be responsible for giving direction to and supervising such employees' use of District purchasing cards and credit cards.
Adopted 7/17/07